Office Manager / Management Assistant

Department

Location: London, UK

Role: Fulltime – 8.30am – 5.30pm (on-site Monday – Thursday, and when required on a Friday)

Position & Requirements

Role & Responsibilities:

Responsible for the day-to-day running of the UK office. By providing support to the entire UK Office, this role sits at the heart of all London-based teams. This will involve providing both proactive and reactive support to internal stakeholders as well as external clients and prospects.

Specific responsibilities include:

Office Manager

· Ensure the smooth running of the Robeco UK Office;

· Ensure physical office environment is professionally presented, organised, and clean; taking prompt action to rectify issues

· Greet and welcome visitors, preparing meeting rooms for external meetings and events.

· UK point of contact for all office-related enquiries, including primary point of contact for Building Management.

· Manage meeting room bookings, organise catering requirements and be on hand for any requirements

· Maintain service records for office equipment and up-to-date inventory of technology

· Manage and maintain mail and deliveries for the UK Office

· Responsible for access control: issue / withdraw access cards, maintaining up to date schedule of issued cards.

· Coordinate replenishments for consumables, stationery, kitchen, or office supplies

· Coordinate all equipment maintenance and purchases

· Answer and direct inbound calls

· Monitor and maintain the Robeco UK mailbox.

· Office Fire Warden

Team Assistant

· Provide expenses processing assistance to Team Leads.

· Event coordination for UK events, for example but not limited to; Offsites, Client lunches, Team events.

· Manage and process supplier invoices, purchase orders and have the relationship with Accounts Payable and Procurement

· Liaise with the office’s external IT support provider and Robeco employees to solve IT issues

· Main contact with Rotterdam IT team to liaise on any IT issues and updates for the UK office

Requirements

· Preferred Financial Industry experience

· Demonstrate experience in a similar role supporting a number of teams and individuals

· ‘Can do’ attitude and flexibility to manage multiple roles and responsibilities as is required in the UK office, while maintaining a high attention to detail.

Robeco Recruiting Team