Office Manager/ Executive Assistant

OFFICE MANAGER / EXECUTIVE ASSISTANT

At Amdaris, we bring together exceptional talent to deliver custom software solutions and drive digital transformation. Our acquisition by Insight in 2023 has only solidified our standing in the market to become the leading provider of software solutions and paving the way for an exciting growth trajectory with ambitious future goals. 

Our expertise spans software development, cloud computing, IT strategy, and digital innovation, helping businesses optimise their technology and achieve their strategic objectives. With cutting-edge projects and a dynamic team, there has never been a better time to join us and be part of our journey to shape the future of technology. 

OFFICE MANAGER / EXECUTIVE ASSISTANT RESPONSIBILITIES

We are looking for an Executive Assistant / Office Manager to support Amdaris’ senior-level managers and perform a variety of administrative and Office management tasks. In addition to the core elements of the role there will be ad hoc personal assistant support for our CEO. The successful candidate will be well-organised, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to the executive team and wider office.

Key Responsibilities:

• Manage the Bristol office space, including but not limited to; repairs and maintenance, insurance policies and renewals, liaise with cleaning contractors and the escalation of issues
• Purchasing of IT equipment, stationary, refreshments, general supplies
• Health and Safety compliance in; fire, covid-19, DSE and water testing
• Organisation of management meetings, minute taking and distribution
• Plan, coordinate and ensure the CEO’s schedule is followed. Be the “gatekeeper” of extremely active diaries
• Arrange international and detailed travel plans for the CEOs and Senior Leadership team travelling for clients and company events, coordination of itineraries, and agendas
• Perform reception duties such as answering phones where necessary
• Liaise with clients and business guests
• Organise company events
• Solve simple IT problems and collaborate with the IT department when necessary
• Maintain a strong working relationship with other relevant departments, including Centre Directors, Sales and HR
• Prepare and deliver monthly reports

You may be required to undertake other duties from time to time as we may reasonably require.

OFFICE MANAGER / EXECUTIVE ASSISTANT REQUIREMENTS:

• Excellent people skills and influencing ability
• Natural flair for ensuring that administrative processes are completed with diligence and professionalism
• Ability to work under pressure with conflicting deadlines
• Analytical skills and attention to detail
• Ability of working effectively as part of teams based in UK, Europe and UAE
• Good written and verbal communication skills
• Be able to coordinate with other departments
• Forward thinking with a ‘can do’ approach
• Previous experience working as an office manager/administrator/EA/PA
• Highly organised
• Strong cultural fit with a rapidly growing tech business
• Team player
• Advanced skills in all Microsoft programmes, especially Word and Outlook.

LIFE AT AMDARIS

• Private Medical Cover ✨ Your health is a priority and we’ve got you covered!
• Work from Anywhere Policy (EMEA) 🌍 Flexibility to work from wherever inspires you! 
• Dog Friendly Office 🐾 Bring your furry friends along for the ride.
• Competitive Employer Pension contributions 💼 We invest in your future, today. 
• Cycle to work scheme, Electric car scheme, Gym discounts 🚴 and many more flexible benefits to use at your leisure
• Health & Wellbeing app 🧘 Access mindfulness tools, positivity boosts, and wellness support anytime
• Monthly social and charitable events 💙 Build connections and give back while having fun.
• Beer on Tap!! 🍻 Raise a glass to celebrate the wins.

INTERVIEW PROCESS

Stage 1: Culture Add Interview with Chloe (Senior Talent Partner)

• This initial interview will focus on assessing how well the candidate would fit within our company culture. Chloe will explore values, work style, and how they might contribute positively to our team environment. 

Stage 2: Interview with People Partner

• In this stage, the candidate will meet with Bristol office’s People Partner to discuss the specifics of the role and qualifications. They will delve into your past experience and how they align with the responsibilities and expectations of this position. 

Stage 3: Interview with People Partner and Group People Director.

• During this interview, the candidate will come to our Bristol Office to meet with our People Partner and Group People Director. This will be a conversational based interview where they will be asking you questions to understand your fit to the position.