Acumetis was born from the union of leaders in life sciences strategy and patient-focused solutions. Together, we combine decades of experience across scientific insights, commercial strategy, launch excellence, and healthcare innovation to tackle the complex challenges that shape the future of medicine.
We partner with leaders to solve high-stakes problems, uncover hidden opportunities, and translate scientific and commercial insight into actionable strategies. By connecting expertise across functions, life sciences organizations can make smarter decisions, accelerate performance, and deliver therapies to the patients who need them the most.
When you reframe what’s possible, new angles emerge, decisions sharpen, and new potential comes to life.
About the Role
The Office Manager is responsible for ensuring the effective, efficient, and compliant operation of Acumetis office environments. The role provides broad operational support across the business, ensuring colleagues have access to high-quality workspaces, equipment, systems, and administrative support that enable them to perform at their best.
The Office Manager acts as a central operational coordinator, taking ownership of office management, health and safety, internal administration, systems management, events, and workplace experience. The role requires a proactive, flexible, and solution-focused individual who can balance multiple priorities while maintaining high standards of service delivery. The Office Manager continuously seeks opportunities to improve processes, enhance employee experience, and ensure operational excellence across all office-related activities.
ROLE RESPONSIBILITIES AND EXPECTATIONS
Core Knowledge
Strong understanding of office management practices, workplace operations, and facilities management.
Knowledge of budgeting principles and resource management.
Understanding of Health & Safety legislation and workplace compliance requirements.
Awareness of office technologies, equipment, and workplace systems.
Knowledge of administrative processes that support employee lifecycle activities and business operations.
How You Work
Ownership & Accountability
Takes full ownership of office operations, facilities, workplace experience, and Health & Safety compliance.
Maintains responsibility for the successful delivery of office management budgets and operational objectives.
Proactively identifies issues, develops solutions, and drives actions through to completion.
Holds self and others accountable for maintaining workplace standards and compliance requirements.
Decision Making & Problem Solving
Demonstrates sound judgment when balancing operational priorities, budgets, and business needs.
Analyses workplace challenges and determines effective and practical solutions.
Responds quickly and effectively to operational issues to minimise disruption.
Continuously evaluates processes and identifies opportunities for improvement.
Time Management & Organisation
Manages multiple competing priorities while maintaining high standards of delivery.
Plans and coordinates activities effectively, ensuring deadlines and commitments are met.
Balances routine operational responsibilities with project-based initiatives and events.
Demonstrates flexibility and adaptability when priorities change.
Communication & Collaboration
Communicates clearly and professionally with colleagues, suppliers, leadership teams, and external partners.
Builds strong working relationships across the business to ensure operational needs are understood and met.
Supports the communication and implementation of workplace policies, procedures, and company initiatives.
Works closely with the People team and business leaders to support employee experience and operational effectiveness.
What You Do
Office Management
Develops, implements, and maintains processes that ensure office environments operate efficiently and to a high standard.
Manages office-related contracts, suppliers, and documentation required to support workplace operations.
Ensures office facilities, equipment, and services meet the needs of employees and the business.
Monitors office performance and acts on feedback to continuously improve workplace experience.
Budget Management
Manages office management and internal event budgets, and tracks expenditure.
Ensures spending remains within approved budgets and delivers value for money.
Provides clear business rationale and return-on-investment assessments where additional expenditure is required.
Technology & Equipment Management
Identifies and coordinates workplace technology and equipment requirements for employees and office locations.
Supports onboarding and ongoing equipment needs across the business.
Works with suppliers and service providers to ensure equipment is maintained and fit for purpose.
Considers sustainability and environmental impact when procuring equipment and office resources.
Internal Administration
Coordinates administrative activities that support employee onboarding, role transitions, and offboarding.
Supports internal meeting organisation, scheduling, and logistics.
Works closely with the People team to ensure employee-related processes are delivered effectively.
Maintains accurate records and documentation across administrative processes.
Health & Safety
Maintains and develops Health & Safety policies, procedures, and workplace practices.
Ensures compliance with relevant legislation and regulatory requirements, with guidance from external Health and Safety Advisor.
Coordinates training and certification requirements for fire marshals, first aiders, and other designated roles.
Conducts regular reviews to ensure workplace safety standards remain effective and current.
Office Maintenance
Ensures office facilities are maintained to a consistently high standard.
Coordinates repairs, maintenance activities, and supplier support as required.
Maintains appropriate stock levels of office supplies, refreshments, and workplace resources.
Ensures office environments remain clean, safe, welcoming, and professional.
Event Planning & Coordination
Plans and coordinates company events, meetings, and internal activities.
Sources venues, suppliers, accommodation, travel, and event resources as required.
Manages event budgets and logistics to ensure successful delivery.
Works collaboratively with colleagues and leadership teams to create engaging employee experiences.
Success Measures
Positive employee feedback demonstrating office environments are well managed and support productive working.
Office management and event budgets are delivered within approved limits.
Equipment, technology, and workplace resources effectively meet employee and business requirements.
Internal systems remain accurate, relevant, and well maintained.
Health & Safety compliance is maintained, with required policies, training, and procedures in place.
Office maintenance issues are resolved promptly and workplace standards remain consistently high.
Company events are delivered successfully, within budget, and receive positive employee feedback.
Qualifications and Experience
Demonstrated experience developing, implementing, and maintaining workplace standards, processes, and procedures.
Experience taking primary responsibility for managing office environments and associated operations.
Experience of office moves or renovations.
Demonstrated experience managing suppliers, contracts, facilities, and workplace services.
Practical experience planning and coordinating business events and internal activities.
Experience managing budgets and monitoring operational expenditure.
Experience supporting administrative and employee lifecycle activities within a professional business environment.
Skills & Capabilities
Strong alignment with Acumetis vision and values.
Excellent ownership, accountability, and attention to detail.
Strong decision-making capability with the ability to analyse business needs and respond appropriately.
Excellent written and verbal communication skills.
Highly self-motivated, proactive, and resilient when overcoming challenges.
Exceptional organisational skills with the ability to manage competing priorities.
Strong interpersonal skills and ability to collaborate effectively across all levels of the organisation.
Excellent problem-solving skills and ability to identify practical solutions.
High level of IT proficiency, including Excel, Word, PowerPoint, and workplace systems.
Understanding of Health & Safety legislation and workplace compliance requirements.
Logistics
Must be eligible to work in the UK.
Must be able to attend the Farringdon office at least 2 to 3 times per week.
Full-time role (part-time considered).
Fixed-term maternity cover contract (12 months)
