Manage daily office operations including reception, meeting rooms, vendor liaison, security access management, health & safety, event coordination, new-starter setups, Barclaycard reconciliation, and provide administrative support to the wider team.
Office Coordinator - 6 month FTC
About Us:
Acrisure is a global Fintech leader that combines the best of humans and high tech to offer multiple financial products and services to millions of businesses and individual clients. We connect clients to solutions that help them protect and grow what matters, including Insurance, Reinsurance, Cyber Services, Mortgage Origination, and more.
Responsibilities:
- Have overall responsibility for general office, meeting rooms, and outside space to ensure the smooth running of the office floors.
- Be the first point of contact for all office-related issues – internal and external
- Work with Admin Assistant to ensure the office is kept clean and tidy at all times
- Meet & Greet and refreshment set up for external meetings, internal if requested
- Have oversight and management of larger meetings & client events, working with admin assistant to support.
- Liaise with building management as and when required.
- Have out of hours contact for building management
- Oversea office Security: creating access fobs for new starters and deactivating access fobs of leavers.
- Liaising with suppliers and vendors accordingly for:
- Maintenance
- Cleaning
- Office supplies
- City of London Business Rates & rent reviews
- Be responsible for office Health and Safety – making sure First Aid certificates are in date and valid / PAT Testing and Fire Extinguisher servicing.
- Organise internal social events such as summer parties, office socials etc..
- Coordinate the new starter set ups: liaising with IT/line manager and HR
- Barclaycard Reconciliation
- Give support to the wider admin team and office functions as required, PA cover for annual leave
Skills/ Attributes Required
- Strong administrative skills with excellent attention to detail and a high level of accuracy
- Proficient user of Microsoft Office (Word, Excel, Outlook and PowerPoint)
- Proven time management skills
- Ability to work autonomously and take ownership, to prioritise a busy and varied workload for a number of different stakeholders at any one time
- Comfortable and capable of communicating with all levels of people within and outside the business both written and verbally, with a high level of professionalism
- Maintain strict levels of confidentiality and exercise discretion at all time
- Proactive and able to work effectively under pressure
- Confident and professional manner
- Effective team player with a can-do attitude
Top Skills
Excel
Microsoft Outlook
Microsoft Powerpoint
Microsoft Word
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