The Office Assistant will manage daily office operations, support team events, and assist the Managing Director with scheduling and travel arrangements.
Comcast Advertising is driving the TV advertising industry forward, from delivering ads to linear and digital audiences to pioneering the tech that makes it possible. We help brands connect with their audiences on every screen using advanced data, technology, and premium video content. Our media sales division helps local, regional, and national brands reach potential customers through multiscreen TV advertising. Our ad tech division FreeWheel provides comprehensive adtech that makes it easier to buy and sell premium video advertising across all screens, data types, and sales channels.
Job Summary
We are looking for an Office Coordinator for our London office. This is an exciting entrylevel role for someone wanting to step into the corporate world and join a vibrant team in the media industry. You'll help keep the office running smoothly, support team events, and be a friendly point of contact for day to day office questions. You'll also provide diary, travel, and expense support to our Managing Director. This role is office based 4 days per week in our offices near Tottenham Court Road station.
Job Description
Responsibilities:
London Office Management
• Provide day to day support for the smooth running of the London office, this includes but is not limited to:
o Assisting with communications to the team regarding any need-to-knowupdates to the office (access, lockers, breakages, fire alarm information etc)
o Assisting with staff access
o Ensuring the office is kept clean and tidy and clutter does not build up whereunnecessary
o Keeping track of storage areas
o Assisting with knowledge sharing for meeting rooms, capacities and availabilities
o Advising booking procedures for each event space and meeting room
o Advising on best booking procedures and practices to the team
o Maintaining Locker repository & allocations for new starters
o Supporting HR with onboarding new joiners and all related items
• Maintain being point of contact for the team on Office Knowledge
• Supplier management - report and follow up on on-site problems with external service providers (catering, cleaning, hygiene supplies, facilities).
• Maintain relationships with key contacts at NBCU for H&S items and announcements and ensure as much as you can that we're not missed from any communications ahead of time (should it become clear we have been missed, please liaise with NBCU to rectify the comms).
• Organise key events throughout the year for the office (peak of the week, quarterly activities, easter, summer, holiday party...)
Executive Support
• Support the Managing Director of Comcast Advertising with day-to-day diary management and meeting attendance.
• Set regular catch up with Managing Director each week to review and provide support with his meetings and movements.
• Execute expense reports.
• Assist with travel arrangements through to completion.
Comcast is an equal opportunity workplace. We will consider all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other basis protected by applicable law.
Base pay is one part of the Total Rewards that Comcast provides to compensate and recognize employees for their work. Most sales positions are eligible for a Commission under the terms of an applicable plan, while most non-sales positions are eligible for a Bonus. Additionally, Comcast provides best-in-class Benefits to eligible employees. We believe that benefits should connect you to the support you need when it matters most, and should help you care for those who matter most. That?s why we provide an array of options, expert guidance and always-on tools, that are personalized to meet the needs of your reality ? to help support you physically, financially and emotionally through the big milestones and in your everyday life. Please visit the compensation and benefits summary on our careers site for more details.
Education
Bachelor's Degree
While possessing the stated degree is preferred, Comcast also may consider applicants who hold some combination of coursework and experience, or who have extensive related professional experience.
Relevant Work Experience
0-2 Years
Job Summary
We are looking for an Office Coordinator for our London office. This is an exciting entrylevel role for someone wanting to step into the corporate world and join a vibrant team in the media industry. You'll help keep the office running smoothly, support team events, and be a friendly point of contact for day to day office questions. You'll also provide diary, travel, and expense support to our Managing Director. This role is office based 4 days per week in our offices near Tottenham Court Road station.
Job Description
Responsibilities:
London Office Management
• Provide day to day support for the smooth running of the London office, this includes but is not limited to:
o Assisting with communications to the team regarding any need-to-knowupdates to the office (access, lockers, breakages, fire alarm information etc)
o Assisting with staff access
o Ensuring the office is kept clean and tidy and clutter does not build up whereunnecessary
o Keeping track of storage areas
o Assisting with knowledge sharing for meeting rooms, capacities and availabilities
o Advising booking procedures for each event space and meeting room
o Advising on best booking procedures and practices to the team
o Maintaining Locker repository & allocations for new starters
o Supporting HR with onboarding new joiners and all related items
• Maintain being point of contact for the team on Office Knowledge
• Supplier management - report and follow up on on-site problems with external service providers (catering, cleaning, hygiene supplies, facilities).
• Maintain relationships with key contacts at NBCU for H&S items and announcements and ensure as much as you can that we're not missed from any communications ahead of time (should it become clear we have been missed, please liaise with NBCU to rectify the comms).
• Organise key events throughout the year for the office (peak of the week, quarterly activities, easter, summer, holiday party...)
Executive Support
• Support the Managing Director of Comcast Advertising with day-to-day diary management and meeting attendance.
• Set regular catch up with Managing Director each week to review and provide support with his meetings and movements.
• Execute expense reports.
• Assist with travel arrangements through to completion.
Comcast is an equal opportunity workplace. We will consider all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other basis protected by applicable law.
Base pay is one part of the Total Rewards that Comcast provides to compensate and recognize employees for their work. Most sales positions are eligible for a Commission under the terms of an applicable plan, while most non-sales positions are eligible for a Bonus. Additionally, Comcast provides best-in-class Benefits to eligible employees. We believe that benefits should connect you to the support you need when it matters most, and should help you care for those who matter most. That?s why we provide an array of options, expert guidance and always-on tools, that are personalized to meet the needs of your reality ? to help support you physically, financially and emotionally through the big milestones and in your everyday life. Please visit the compensation and benefits summary on our careers site for more details.
Education
Bachelor's Degree
While possessing the stated degree is preferred, Comcast also may consider applicants who hold some combination of coursework and experience, or who have extensive related professional experience.
Relevant Work Experience
0-2 Years
Comcast Advertising London, England Office
2nd Floor Central Saint Giles, 1 St Giles High Street, London, United Kingdom, WC2H 8AG
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