Office Administrator (Office based)

As a professional services company, Ayming partners with businesses and institutions around the world to unlock lasting value. With a team of over 1,500 experts in Innovation, HR, and Taxes across 14 countries; our three delivery modes are: consulting services, digital services and managed services. 

Ayming UK is looking for an Office Administrator to join our thriving team in the heart of London.

Your main responsibilities will be :

• Office Operations & Support
  Support the Executive Assistant and contribute to the smooth daily functioning of the office by managing multiple demands, maintaining supplies, and addressing operational needs.

• Professional Administrative Experience – Demonstrated experience in managing documentation, scheduling, calendar coordination, and providing comprehensive administrative support.

• Office Environment & Logistics
  Maintain a clean, organised workspace (kitchen, meeting rooms, communal areas), manage equipment, resolve issues, and assist with events, meetings, and travel arrangements.

• Employee & Onboarding Support
  Manage inventories (lockers, headsets), assist with onboarding and training of new joiners, and support internal processes like desk setups and policy adherence.

• Professionalism & Reliability – Be punctual, responsible, well-organised, and presentable with excellent communication skills.

• Administrative Skills – Have prior administrative experience and the ability to manage documents, scheduling, and calendar updates.

• Technical Proficiency – Be confident using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Initiative & Flexibility – Demonstrate proactivity in learning, problem-solving, and taking ownership of tasks, with flexibility to adapt to changing office needs and priorities.

HR Policy :

• Unleash your potential with our Ayming Academy and Ayming Digital Academy!
• Grow your career with our tailored support programs, My Professional Journey or MoveWithUS.
• Work your way: enjoy flexibility, inspiring and friendly spaces, with a up to 100 remote days per year.
• Connect and celebrate through events and gatherings all year round (Webinars, “Coffee With” etc..)

Local benefits:

• 💸 A competitive salary that recognises your expertise and hard work!
• 📃 Thorough internal training to learn the real-world applications of your specialism in R&D Tax Consulting, in line with HMRC guidelines.
• 👩🏼 The opportunity to join a multi-talented team made up of dual-qualified tax and technical experts, including engineers, scientists, accountants, and software specialists, to name but a few.
• 🏗 Genuine responsibility with direct client engagement across various sectors, including Technology, Manufacturing, Construction, Food, and others.
• 🏢 Being a part of a great team of over 70 Aymers in our London office.
• 🌱 Extensive career development, progression, and training - Continuous development and support for your professional qualifications, personal goals, and aspirations so we can grow together.
• 👩🏽‍🎓 Career Coaching – Better never stops. Sharing our time to make the best use of yours.
• 🌍 International mobility.

That’s not all – we also offer more Employee perks:

• 🗓 25 Days Holiday per annum with the option to buy an additional five days – a time to step back, relax, and focus on the things that are important to you
• 🎉 An extra day off for your Birthday.
• 💷 5% Company Pension matched contribution - Looking after your future when it’s time to step back and relax.
• 💛 Immediate membership to Healthshield, a ‘well-being’ medical health scheme.
• 🏥 Day one access to Help@hand, an app-based service providing remote GP services and enhanced health support.
• 💻 Company Laptop & iPhone.
• 🏥 Private Health Cover
• 💷 x4 Basic Salary Death in Service Benefit.
• 🚲 Cycle to Work scheme
• 🏋🏽‍♂️ 25% off Gym memberships, Leisure centres, Bootcamps or Yoga studios.
• 🛒 Access to our Employee Benefits Platform (Sodexo) - multiple discounts across Highstreet stores, Grocery Shopping, Travel and Leisure activities.

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