Office Administrator & Coordinator

Job Description:

We're looking for a proactive and highly organized Administrative Assistant  to provide comprehensive support to our manager and team 

• Manage agenda and correspondence, including prioritizing, filtering, and gathering necessary information to facilitate decision-making for the manager and team.
• Perform diverse administrative tasks to ensure smooth operations for the manager and team.
• Proactively define and anticipate needs, organizing and planning meetings efficiently.
• Collaborate with other assistants across various stakeholders and functions to ensure seamless coordination.
• Manage Minutes of Meeting (MoM), including follow-up communications and action tracking, and maintain accurate distribution lists.
• Handle all logistical aspects for events, weblives, and other team gatherings.
• Facilitate the cascade of internal and external information within the team.
• Contribute to positive working relationships and act as a facilitator within the team and with external stakeholders.
• Oversee office administrative duties, such as phone management, meeting/event administration, HR requirements, and expense processing.
• Act as the focal point for IT and facility management inquiries and coordination.
• Support in organization of events, weblives; Handle relevant logistics for the team (office supplies, travel management).

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [email protected].

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.