Office Administration Manager

Murex is a global fintech leader in trading, risk management and processing solutions for capital markets.

Operating from our 19 offices, 3 400 Murexians from over 65 different nationalities ensure the development, implementation and support of our platform which is used by banks, asset managers, corporations and utilities, across the world. 

Join Murex and work on the challenges of an industry at the forefront of innovation and thrive in a people-centric environment. You’ll be part of one global team where you can learn fast and stay true to yourself.

Context & missions

Based in Tunis, Tunisia, this is a unique opportunity to set up a new site from scratch, overseeing and managing aspects of Office Administrative functions including facilities management and HR, cooperating with the business and corporate functions. You will also be responsible for setting up an operational framework in compliance with local legislation and ensuring the day-to-day administration runs efficiently.

Key responsibilities

As a key member of the HR and facilities management team, and cooperating with HR, facilities management, legal, Finance, IT and Procurement corporate functions you will be responsible for the following activities (but not limited to) :

Office Management

• Oversee day-to-day office operations, including vendor management, office supplies, and facility maintenance.
• Coordinate office fit-outs, renovations, and ensure a safe, clean, and efficient work environment.
• Promote employee engagement through the quality of the working environment and HR services.
• Organize company events and manage logistics for visitors.

Personnel Administration & payroll

• Payroll management :
  • Oversee end-to-end payroll, benefits and employee records processing for all employees.
  • Ensure compliance with local tax, social security, and labor regulations with local payroll supplier.
  • Manage payroll-related audits and reporting requirements at office level if need be.

• Personnel administration :
  • Ensure timely updates of employment contracts and HR documentation.
  • Maintain accurate employee records and HR databases in Workday.
  • Manage work visa processes with external vendors and coordinate employee relocations and support logistical needs
  • Administer benefits programs (health insurance, retirement plans, etc.).
  • Coordinate onboarding and offboarding processes.

HR Compliance, Employee support and advisory

• Monitor changes in labor laws and ensure HR practices remain compliant
• Liaise with external authorities (tax offices, social administrations) with the support of the provider and/or local advisor to ensure overall compliance with HR policies and Office practices.  
• Act as a point of contact for employees and managers on HR and payroll issues.
• Provide guidance on compensation, benefits, and HR processes.
• Serve as the liaison with local institutions and industry associations, including CCITF, TIA, and TACT

Profile

• Experienced Personnel Administration and office management profile with a Bachelor or Master’s degree in HR/Administration and over 10 years of expertise, particularly in managing HR operations with Tunisian authorities.

• Proven track record in setting up new offices or branch locations

• Strong knowledge of local labor laws and regulations and payroll rules

• Excellent influencing and collaborative skills to be able to work well in our team-based environment, engaging multiple stakeholders, in a multicultural work environment.

• Strong organizational, and coordination abilities

• Autonomy and sense of initiative

• Positive thinker and problem solver proactive, solution-oriented mindset

• Excellent communication skills in written and spoken Arabic, French and English 

• Experience with Workday is a strong advantage