Salute is a global leader in delivering Data Center services – firmly established in the US and with a rapidly growing client base across Europe and beyond.
This is an exciting time to join the team as we step up operations in new countries and commence work on new and challenging projects. As a result of this growth, we are looking to recruit and develop a Lead Contract and Projects Support.
The Lead Contract & Projects Support takes ownership and responsibility for overseeing multiple contract administration and project coordination activities, along with key financial processes. The role ensures robust financial tracking and reporting to maintain accuracy, compliance, and effective cost management across all business and finance operations.
Key Responsibilities:
- Providing Support to Operations Managers, Project Managers & the Business Unit Lead Contract Support
- Manage and Oversee Debt, Invoicing, Open Purchase Orders & Works in Progress
- Raising of the Annual FM, Chargeable Works and Projects Purchase Orders in line with contractual and financial requirements.
- Prepare and issue monthly client invoices for FM, Chargeable Works, and Projects.
- Create and manage Service Orders to ensure costs are accounted for against each Chargeable Works Activity.
- Weekly review of Projects Opportunities Tracker & Forecast
- Manage and Oversee Projects Orderbook Report ready for Billing
- Cross referencing billed costs against projects being invoiced for
- Carry out training where required to the team/new starters
- Support where required with the other teams as well as covering of annual leave
- Reviewing and problem solving any financial discrepancies
- Collate & Present Monthly Contract Review Pack
- Conduct daily reviews of the supplier invoices, ensuring all invoices are processed efficiently and within payment deadlines.
- Review and manage Work in Progress (WIP) and Open Purchase Orders to maintain clear financial visibility.
- Support if required with Overtime and Expense records for all site personnel.
- Support if required with tracking, scheduling, and recording of all engineer training via the Training Matrix.
- Manage procurement and inventory of office stationery, uniforms, tools, printed workbooks, and IT equipment.
- Attend weekly/monthly client meetings to review invoices, contract performance, address queries, and strengthen the client relationship.
- Ad hoc duties.
Essential Skills & Experience:
- Proven experience in contract support/project support, finance administration, or a similar role within a facilities management or service-oriented environment.
- Strong financial acumen with experience in purchase order management, invoicing and debt control.
- High level of attention to detail and organisational skills, with the ability to manage multiple priorities and deadlines effectively.
- Proficient in using business systems such as CAFMs, finance platforms, and HR systems
- Excellent communication and interpersonal skills, with the ability to build positive relationships with clients, suppliers, and internal teams.
- Demonstrated ability to work both independently and collaboratively in a fast-paced environment.
- Strong problem-solving and analytical skills, with a proactive approach to identifying efficiencies and continuous improvement.
- Competent in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), particularly in data analysis and reporting.
- Understanding of health, safety, and compliance requirements within a contractual or operational setting.
- Flexible and adaptable, with a willingness to provide support across multiple sites as required.
The role is a full-time position, and your base salary will be commensurate with experience but is expected to be highly competitive. The opportunity is located in the Gatwick and will include business travel as needed to meet business demands but will likely be nominal.
Here, at Salute, we value our people and take great pride in providing not just a job but fantastic career opportunities.
In addition to the opportunity to work in a great team and earn a competitive salary - you'll gain access to cutting-edge industry training that aims to enhance your skills and support your future development. Not only will you receive valuable on the job and structured training in your current role, but for those who are ambitious and motivated, the possibilities are endless.
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