Salute is a global leader in delivering Data Center services, firmly established in the US and with a rapidly growing client base across Europe and beyond.
This is an exciting time to join the team as we step up operations in new countries and commence work on new and challenging projects. As a result of this growth, we are looking to recruit a Lead Contract & Projects Support.
The role takes ownership of multiple contract administration and project coordination activities, alongside key financial processes. You will work closely with both the Operations and Finance teams to ensure robust financial tracking, accurate reporting, and effective cost management across the business.
Key Responsibilities
- Provide support to Operations Managers, Project Managers and the Business Unit Lead Contract Support
- Manage and oversee Debt, Invoicing, Open Purchase Orders and Works in Progress
- Raise Annual FM, Chargeable Works and Projects Purchase Orders in line with contractual and financial requirements
- Prepare and issue monthly client invoices for FM, Chargeable Works and Projects
- Create and manage Service Orders so costs are correctly accounted for against each Chargeable Works activity
- Weekly review of the Projects Opportunities Tracker & Forecast
- Manage and oversee the Projects Orderbook Report ready for billing
- Cross-reference billed costs against projects being invoiced
- Train team members and new starters as required
- Support other teams and provide cover for annual leave
- Review and resolve financial discrepancies
- Collate and present the Monthly Contract Review Pack
- Conduct daily reviews of supplier invoices to ensure timely processing
- Review and manage WIP and Open Purchase Orders
- Support with overtime, expenses and the Training Matrix as required
- Manage procurement of office stationery, uniforms, tools and IT equipment
- Attend weekly/monthly client meetings to review invoices, contract performance and strengthen relationships
- Ad-hoc duties as required
Essential Skills & Experience
- Proven experience in contract support, project support or finance administration within a facilities management or service-oriented environment
- Strong financial acumen with experience in purchase order management, invoicing and debt control
- High attention to detail and the ability to manage multiple priorities and deadlines
- Proficient in business systems (CAFM, finance platforms, HR systems)
- Excellent communication skills and the ability to build positive relationships with clients, suppliers and internal teams
- Ability to work both independently and collaboratively in a fast-paced environment
- Strong problem-solving and analytical skills with a proactive approach to continuous improvement
- Competent in Microsoft Office (especially Excel for data analysis and reporting)
- Understanding of health, safety and compliance requirements in a contractual setting
- Flexible and willing to support across multiple sites as needed
The role is a full-time hybrid role and based in the Gatwick area. Your base salary will be commensurate with experience. Some business travel may be required, but this is expected to be limited.
At Salute we value our people and take pride in providing not just a job but real career opportunities. In addition to the opportunity to work in a great team, you'll gain access to cutting edge industry training that aims to enhance your skills and support your future development. Not only will you receive valuable on the job and structured training in your current role, but for those who are ambitious and motivated, the possibilities are endless.
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