Provide high-level administrative support to the Director including diary and meeting management, travel bookings, preparing agendas/minutes and presentations, document and filing management, expense and invoice consolidation, team coordination, inductions, and ad-hoc projects to support the wider business.
Role Purpose
As our Junior PA, you will provide comprehensive, high-level support to the Director in a confidential, efficient, and highly organised manner. You will be the engine behind the Director's daily operations, ensuring their schedule is seamless and their priorities are met. Beyond dedicated executive support, you will act as a versatile team player, stepping in to support the wider company in various capacities as required.
Role Responsibilities
- Diary & Meeting Management
- Provide expert diary management for the Director, highlighting approaching key dates and allocating time for preparation
- Coordination of company critical Path
- Arrange internal and external meetings with suppliers and partners, managing room bookings, agendas, travel arrangements, and catering
- Prepare meeting agendas points in preparation of upcoming meetings
- Coordinate with other PAs across the business to align schedules and maximise time efficiency
- Prepare and circulate appropriate documentation and minutes prior to and following meetings
- Ensure the Director is available for meetings on time and manage attendee expectations if schedules overrun
Technical Administration & Content Support
- Provide documentation support, including writing up and updating content for presentations
- Manage both paper and digital filing systems and filter incoming phone calls
- Collate information from the team to respond to NEXT Head Office enquiries
- Complete ad-hoc projects for the Director and the wider team as required
- Update travel policy on the internal intranet
Team & Operational Coordination
- Prepare induction programmes for new starters joining the team
- Consolidate expenses and invoices for authorisation, following through on all system requests
- Maintain team calendars, department room bookings, and organise department events
- Manage work space planning to ensure the team area is fit for purpose and future-proofed
- Manage travel across Buying, Merchandising and Design - liaising with Buyers and Managers, flight and hotel bookings, restaurant bookings, visas/passport renewals, travel budget including management of all air mile accounts and hotel corporate rates
- Ensure meeting rooms and any IT equipment & refreshments are arranged and in working order
Founded in 2008, Lipsy started as one brand with a big dream. Today, we’ve grown into three dynamic London-based fashion brands, each with their own distinct style and story.
Our Lipsy customer is a leading lady; a woman who never says no to a touch of glamour - and why would she, when the world is her catwalk. Love & Roses is for the woman who isn’t afraid to push boundaries, she’ll set her own trend, with unique styles, playful prints and fabulous fabrics at her core. Friends Like These is for the go-getter - she’s strong, feminine and always on the move, so we offer her a gorgeous wardrobe line-up she can bank on every time.
But it’s not just about fashion - we’re just as passionate about our people. With a supportive and collaborative culture at our core, we’re proud of the work we do and the team behind it. It’s an exciting time to be part of our journey as we continue to evolve and create something truly special together.
About the Team- 25% off most NEXT, MADE*, Lipsy*, Gap* and Victoria's Secret* products (*when purchased through NEXT)
- 10% off most partner brands & up to 15% off Branded Beauty
- Hot deals and exclusive offers from over 3,500 retailers through our online benefits platform
- Company performance based bonus
- Early VIP access to sale stock via Direct to Desk
- Life assurance
- Sharesave scheme
- Annual Travel Card Loan
- Sample Sales
- Fantastic L&D opportunities
- Flexi-Hour Scheme
- Direct to Work - Discount online and instore, collect your items the next day for free from your place of work or local store
- Support Networks - Access to Network Groups to empower and celebrate each other
- Wellhub - Discounted flexible monthly gym memberships, with apps, PT sessions and more
Conditions apply to all benefits. These benefits are discretionary and subject to change.
We aim to support all candidates during the application process and are happy to provide workplace adjustments when necessary. Should you need support with your application due to a disability or long-term condition, feel free to get in touch with us by email [email protected] (please include 'Workplace Adjustments' in the subject line), or call us on 0207 436 2000 and leave a voicemail.
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