IP Client Administrator

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do.
Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer.
This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

The IP Client Administrator supporting the IPTS Patent practice provides client service, client management, and legal and administrative support to the firm’s IP Patent legal staff. This requires teamwork, the ability to work closely and effectively with others, strong communication and technical skills, ability to prioritize and establish work objectives, and the ability to work under deadlines, time pressures, and a generally high level of demand.

The IP Client Administrator responsibilities are:

• Managing IP US prosecution client portfolios

• Preparing and filing formal documents in a timely manner with the U.S. Patent and Trademark Office

• Acting as liaison between client(s), and legal staff

• Handling administrative aspects of U.S. patent prosecution, including assisting with budget projections

• Monitoring and maintaining client(s) case dockets

• Maintaining electronic patent application files

• Composing correspondence, reports, memoranda and legal documents

• Creating and editing documents, memos, presentations and spreadsheets

• Time Entry

EDUCATIONAL QUALIFICATIONS/JOB EXPERIENCE REQUIREMENTS:

•  3-5 years prior experience as an executive or legal assistant in a large law firm or large corporate environment

• Must have experience with the preparation of formal documents for USPTO patent filings and with maintaining U.S. patent application files

• USPTO electronic filing experience a plus

• Experience with CPI and IPDAS a plus

• Knowledge of international procedures and requirements preferred

• Excellent attention to detail, problem solving, editing, and proofreading ability

• Strong interpersonal skills and the ability to interact with all levels of the organization with tact and diplomacy

• Excellent verbal and written communication skills

Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.

Goodwin is a disability-inclusive employer. Please contact us if you require any disability-related adjustments during the interview process, or would like to have a confidential conversation with a member of the recruitment team. If there are any disability-related reasons which have impacted your profile, we may also be able to make adjustments for these. Please see our Disability-Related Screening Adjustments page if this applies to you. (Disability refers to sensory and physical conditions, long-term health conditions, neurodivergence and mental health conditions).