Interim Procurement Analyst (12 month FTC)

The Value of Active Minds
 

About Jupiter

Jupiter is one of the UK’s leading investment management companies with just over 500 employees and £51.3 billion worth of assets under management (as at 30th June 2024).

Jupiter provides investment services to individual and institutional investors through mutual funds (UK unit trusts, Luxembourg SICAVs and Dublin OEICs), separately managed accounts and sub-advised funds. Jupiter has experienced a period of international growth with offices open in EMEA, APAC and the US. 

The majority of our employees are based in our London office located just minutes from Victoria station which provides stair-free access from both the Underground’s Victoria line and National Rail platforms, as well as limited road crossings to the Jupiter office. Our London office was designed to encourage employees to live active, healthy lives with floor-to-ceiling windows that allow for greater natural light and the benefit of a private balcony, table tennis room, cycle storage and on-site shower and locker facilities. The short distance to Green Park and St James' Park also provides employees with a natural space to relax during their lunch break and a healthy alternative to office-based meetings. 

We offer our UK employees a 3:2 hybrid working arrangement where Tuesdays, Thursdays and a third day of your choice are worked from the office. The other two days may be worked from home.  This facilitates collaboration and allows employees to maximise productivity whilst maintaining a healthy work/life balance.

Background

We are seeking a Procurement Analyst for a 12-month maternity cover contract. The role offers the opportunity to contribute to a high-performing procurement team, supporting the technology and market data procurement activities during a team member’s maternity leave. The role provides commercial and administrative support to the business leading supplier engagements, through commercial negotiations, contract, and supplier management. The role will report into the Head of Market Data and Technology Vendor Management.

Key Responsibilities

Overall Procurement Activities:

• Implementing procurement and supplier management framework including contracting, sourcing and ongoing risk management and performance monitoring and reporting. 
• Implement initiatives to improve efficiency, reduce costs, control third party risks and increase value from our third-party engagements.
• Analysing procurement data to identify trends, patterns, and opportunities for improvement and commercial opportunities.
• Manage contract renewals through requirements analysis and negotiation.
• Develop and maintain processes for the delivery of accurate and consistent Procurement data for relevant stakeholders to interpret e.g. commercial data, third party risks, cloud register, DPIAs.
• Oversight and maintenance of data held in our registers, and procurement tools, ensuring the data is robust and can be extracted in a consistent manner.
• Proficient with Workday Financials for purchase order creation and invoice processing.
• Develop strong relationships with internal stakeholders across the Group in order to optimise the smooth running of our procurement and supplier management processes
• Support department budget processes with relevant contract data

Market Data Specific Activities

• Manage the sourcing, negotiation and ongoing administration of market data services and vendor relationships.
• Manage vendor relationships with market data providers (e.g., Bloomberg, Refinitiv, ICE, FactSet, S&P Global).
• Support contract negotiations, renewals, and licensing discussions with a focus on pricing, usage rights, and service levels.
• Invoice processing on Workday Financials, ensuring spend is in line with our contracts.
• Track and maintain accurate inventory of market data services and entitlements.
• Collaborate with internal stakeholders (e.g., trading, research, compliance, IT) to assess data needs and align procurement strategies.
• Monitor compliance with contractual terms and internal data usage policies.
• Assist in budgeting and forecasting of market data spend.
• Prepare reports and dashboards for senior management to support decision-making.
• Stay current on market data industry trends, new products, and pricing models.

Technology Specific Activities

• Manage procurement activities for IT-related products and services, including hardware, software, SaaS, cloud services, and professional services.
• Collaborate with stakeholders across IT, Legal, Finance, and business units to define requirements and procurement strategies.
• Analyse vendor proposals, conduct cost comparisons, and support negotiation of pricing, licensing terms, SLAs, and renewals.
• Purchase Order and Invoice processing on Workday Financials, ensuring spend is in line with our contracts.
• Monitor contract compliance and maintain accurate records of software licenses, maintenance agreements, and service contracts.
• Track market trends and emerging technologies to support informed sourcing decisions and risk mitigation.
• Contribute to budgeting, forecasting, and cost optimization efforts for technology spend.
• Support compliance with procurement policies and relevant regulations, including data security and privacy requirements.

Desired Skills / Experience

• Experience of working in financial services, with experience of Asset Management and its regulatory environment desirable.
• 5+ years Procurement experience of technology and market data services
• 5+ years’ experience with Market data licensing (applications: Bloomberg, FactSet, LSEG (Refinitiv). Index licensing (FTSE, MSCI etc).
• A good understanding of Data Protection Act, GDPR and other data protection related regulations.
• Exposure to negotiating commercial agreements.
• Strong organisational and planning skills essential with a proactive approach to work.
• Excellent communication and influencing skills (written and verbal).
• Accuracy and attention to detail essential
• Ability to prioritise work and to meet tight deadlines.
• Excellent team player with proven ability to develop good working relationships with colleagues whilst also being able to work independently where required.
• Excellent skills in PowerPoint, Word, Excel and preferably Power BI.
• Self-driven and delivery focused

Additional Role Details

• This role is subject to the Conduct Rules set by the FCA.

Don’t meet every requirement? At Jupiter we are dedicated to building a diverse and inclusive workplace, so if you are interested in this role, but don’t think your experience aligns perfectly with every listed requirement in the job description, we would encourage you to apply. You may be the right person for this role.