Information Coordinator

Role description: 

We are looking to recruit an Information Manager to join our Water Optimisation team within the Resilience Global Business area. Some key accountabilities include: 

• Manage project or programme documentation, work to correctly classify all documents and data produced until date. 

• Ability to select systems and tools appropriate for the work, develop and implement project-specific Information Management and Document Controls processes and procedures 

• Assign and correct document numbers and naming convention to all project documents. 

• There would be an expectation to go to the clients office in London 1 day a week.  

We work to protect our natural environment and water resources, while powering our world for future generations. Around the world, we’re feeling the effects climate change, rapid urbanization, loss of biodiversity. The rate at which we’re seeing large-scale, unforeseen events such as floods and wildfires, is becoming more frequent. We are here to protect our natural environment and water resources, while powering our world for future generations. 

Role accountabilities: 

• Develop and implement a document control system for the programme. 

• Understand the configuration and administer the different systems used for the control of management  

• Manage information management policies, processes, and procedures across a design project. 

• Provide and review use of document numbers in accordance with the agreed document naming protocols. 

• Align the document control processes with mandatory IM and security management compliance requirements. 

• File, prioritise, and action multiple documents across various projects 

• Provide communications and training to rollout the developed processes within each project and the use of SharePoint and other similar platforms used for the delivery of the project. 

• Review of the document management function to deliver ongoing service improvement and the maintenance of quality standards. 

• Provide training to all team users, such as information stored, available and useable 

• Coordinate with the project team alignment of BIM protocols and relevant ISO Standards. 

• Correct document naming and numbering to meet standards. 

• Create, Maintain and own the MIDP. 

Qualifications & Experience: 

• Relevant business experience across multiple sectors 

• Management of small to medium sized project (AKA ‘core’ sized projects) and experience in major projects and programmes 

• ‘Expert’ level expertise in service capability 

• Knowledge of own community managed and an understanding of service and business lines 

• Experience in managing business relationships at management level 

• Bachelor’s degree or equivalent 

• Relevant professional qualification or chartered status