Department: Human Resources
Reports To: HR Director
Location: Rotherham / Remote
Alliance Automotive Group UK & Ireland is a leading distributor of passenger and commercial vehicle parts to motor factors, garages, franchise networks and public services throughout the UK and Ireland. Our strategically designed network, supported by acquisitions, positions us as a market leader in providing automotive parts distribution services to the aftermarket.
Supported by a top-tier logistics network comprising over 300 local stores, 20 Regional Distribution Centres, our state-of-the-art 1 million square foot National Distribution Centre, and a workforce of over 6,000 colleagues, our business model prioritises maintaining an extensive and readily available product range to uphold the quality of our service offerings.
Job Summary
The Human Resources Reporting Administrator is responsible for managing, maintaining, and delivering accurate HR data and reports that support operational decision-making and strategic workforce planning. This role ensures the integrity of HR data across systems, develops standardized and ad-hoc reports, and collaborates with HR teams, Finance, and leadership to provide meaningful insights into workforce trends.
Key Responsibilities
HR Data Management
- Maintain and monitor the accuracy, integrity, and consistency of HR data across HRIS and related systems.
- Perform regular audits and data validation to ensure compliance with internal policies and regulatory requirements.
- Manage employee data updates, imports, and system corrections where required.
Reporting and Analytics
- Produce regular HR reports including headcount, turnover, absence, diversity metrics, recruitment statistics, and workforce trends.
- Develop automated reports to support HR leadership and business stakeholders.
- Generate ad-hoc reports and data analysis requests from HR, Finance, and senior management.
- Generate reports as and when required for European reporting and to the parent company
- Provide reports to external agencies such as HMRC and Government bodies
System Administration
- Support HR reporting functionality within the HR Information System (HRIS) Workday.
- Work with HRIS teams globally within the group to troubleshoot data or reporting issues.
Data Governance and Compliance
- Ensure HR reporting aligns with data protection regulations (e.g., GDPR).
- Maintain documentation for reporting processes and data definitions.
- Support internal and external audits relating to HR data.
Stakeholder Collaboration
- Work closely with HR Business Partners, Payroll, and Finance teams to ensure consistent reporting.
- Provide guidance to HR colleagues on report interpretation and data usage.
- Translate complex data into clear insights for non-technical stakeholders.
Key Skills and Competencies
- Advanced data management and reporting ability
- High attention to detail and accuracy
- Ability to interpret and communicate data insights
- Strong organizational and time-management skills
- Ability to handle sensitive and confidential information
Qualifications and Experience
Essential
- Experience working with HR data or HR reporting
- Proficiency in Microsoft Excel (pivot tables, formulas, data analysis)
- Experience with HRIS systems. A working knowledge of Workday would be an distinct advantage
- Strong data validation and reporting skills
Desirable
- Experience with reporting tools (Power BI, or similar)
- Knowledge of HR metrics and workforce analytics
- Understanding of data protection regulations (e.g., GDPR)
Key Performance Indicators (KPIs)
- Accuracy and timeliness of HR reports
- Data integrity within HR systems
- Stakeholder satisfaction with reporting outputs
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Alliance Automotive Group is an equal opportunities employer.
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