HR Admin

Ozone is the game changing digital advertising and technology business founded by News UK, Guardian Media Group, Telegraph Media Group and Reach PLC. Today, we work with more than 40 publishers across the world. 

At Ozone, we are powering the premium web – those online editorially-led environments where people come to be entertained and informed. Our aim is to create a more sustainable future for journalism through digital advertising by making it easier for brands to deliver more impactful campaigns to these highly engaged audiences.

The Role

The HR Administrator will provide comprehensive administrative support to the Human Resources department, ensuring the smooth and efficient running of all HR operations. This role is crucial in managing the recruitment process, maintaining accurate employee records, and supporting various HR initiatives such as DEI, learning & development.

Responsibilities

You will be responsible for the day to day HR administration and tasks within Ozone. This includes but is not limited to:

• Recruitment Process Management:
  • Manage the end-to-end recruitment process, including drafting and issuing offer letters.
  • Oversee employee onboarding, including reference checks, first-day details, and providing initial support to new hires.
  • Registering new employees with the building for day one
  • Write job descriptions (JDs) as required and upload them to BambooHR for external advertisement.
  • Manage incoming applications and schedule interviews with hiring managers and candidates.
• Role Repository Management:
  • Ensure the maintenance of a comprehensive repository of all roles across the company.
  • Contribute to forward planning of career paths within the organisation.
• Manage Brixton Finishing School partnership:
  • Regular check in with the Account Manager to arrange mentoring and involvement with BFS activities.
  • Maintain the Agency Preferred Supplier List (PSL) by department
  • Include up-to-date contact details and contract information for all agencies
• Agency PSL Management:
  • Maintain the Agency Preferred Supplier List (PSL) by department
  • Include up-to-date contact details and contract information for all agencies
    
• Promotion, Probation and Payrise Administration:
  • Handle all administrative tasks related to employee promotions including preparation of letters, changing details and uploading documents on BambooHR.
  • Create and issue payrise, bonus and probation pass/extension letters
  • Send out quarterly commissions to Front Office
• Office Management:
  • Managing IT partner relationship for joiners and leavers

Required Experience / Skills

• Good communication - you will be interacting with the business regularly from C-Suite to Executives
• Excellent attention to detail particularly with contracts, letters of promotion etc  
• Some experience with administration would be advantageous
• Ability to follow processes and procedures, keeping projects running on time to meet deadlines. Suggesting process improvements where needed
• Working on various projects at the same time, managing conflicting deadlines
• Some diary management for L&D sessions - diary invites, room bookings, arranging refreshments

About the process

We aim  to foster a diverse and inclusive workplace and we are committed to building a team that reflects a wide variety of skills, perspectives and backgrounds.

We are an equal opportunities employer, hiring solely on merit and business need. We encourage applications regardless of sex, gender identity, ethnicity, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, parenthood and disability.

I
f you require reasonable adjustments in the recruitment process, please make us aware. 

What we offer

• 30 days annual leave plus your birthday day off
• Competitive AVIVA pension scheme, with employer contributions up to 4%
• Medical cash plan – contributions towards a range of health benefits including physiotherapy, prescriptions and health screenings.
• Private Medical Insurance with Vitality – includes unlimited virtual GP consultations and Mental Health support, in addition to cover for illness and a number of other incentives and benefits. This also includes generous cash allowances towards optical, dental and audio needs.
• Income protection - to support you financially following serious illness or injury.  This pays up to 70% of your salary for up to 5 years
• Group life assurance – tax free lump sum of 4x salary paid to your chosen beneficiaries
• Employee Assistance Programme – range of mental wellbeing support including life coaching and crisis support
• Rewards and discounts via interactive apps to make savings at your favourite brands, including gym discounts and savings on holiday and travel
• Cycle to work scheme with Evans Cycles
• Hybrid working – mix of office and home working 

Our values

Created by our team, our values embody the way we work at Ozone:

• We can build a better future for our industry.
  We are building a future for digital advertising in which audiences, publishers and brands can thrive. Where high quality, editorially governed content has a successful and sustainable future. 

• Everyone can make a difference.
  It takes a lot of different people, ideas, and hard work to turn big ambitions into reality. Everyone’s input is needed, and everyone’s contribution is valued.

• Together is the best way.
  Born from collaboration, we believe team-working is the best way, and our natural instinct is to help. Success is a team effort, so that’s how we work internally, and with all our partners too.

• Be open, authentic, and human.
  Positive progress comes from being transparent, telling it how it is, and keeping things simple. That’s the environment we like to create, and we warmly welcome people into it.