The Freelance Shoot Producer coordinates and manages logistics for photo and video shoots, ensuring smooth operation and effective crew management. Responsibilities include overseeing equipment logistics, crew arrivals, location care, and maintaining communication with various stakeholders.
The mission for this role:
The Freelance Shoot Producer will play a key role in delivering smooth, efficient and high-quality
production across Popsa’s photo and video shoots.
The Freelance Shoot Producer will play a key role in delivering smooth, efficient and high-quality
production across Popsa’s photo and video shoots.
Working closely with the Creative team, you will be responsible for on-the-ground coordination, crew management and operational delivery. From equipment logistics and crew management to set oversight and location logistics, you will ensure shoots run seamlessly and professionally.
This role is ideal for someone highly organised, calm under pressure and confident managing multiple moving parts. You understand that great creative work depends on excellent production foundations.
About Popsa
Right now is one of the most exciting moments to join Popsa. Deloitte named us one of the UK’s fastest-growing technology companies, and the Financial Times recognised Popsa among the Top 5 fastest-growing software companies in Europe.
We’re backed by world-class investors, and the world is noticing. Our iOS and Android apps are available in 12 languages, trusted by more than 13 million people who have created over 5 million photobooks shipped to 50+ countries. With more than 350,000 five-star reviews, we’re one of the highest-rated consumer apps anywhere.
But the real story isn’t the numbers and it’s the memories behind them.
We’re living in a time where we capture more photos than ever before. Billions of moments sitting unseen in camera rolls and clouds, mixed with screenshots, receipts, or where we parked the car. We are great at documenting life… but not so great at preserving the meaning in it.
Popsa is changing that.
Since launching in 2016, we’ve built an award-winning platform that removes every barrier to transforming your favourite memories into something beautifully tangible. No design skills. No time-sink. Just the joy of holding real stories in your hands. A celebration of the people and moments that make life worth living.
This is only the beginning.
About us
Read more about our journey so far
Take a look inside our Soho HQ
Take a look inside our Soho HQ
What we’re building next
Today, we’re best known for photobooks, but our ambition goes far beyond printing. Popsa is creating a new generation of personalised experiences that combine advanced AI, thoughtful design and behavioural science.
Our goal? To help people emotionally process, reflect and connect with the meaningful events and relationships in their lives. To ensure memories don’t fade, but flourish.
From smarter storytelling tools to products that support wellbeing and strengthen bonds across the world, we’re reimagining how humanity remembers.
Explore our vision for the future of Popsa
What success looks like
- Delivered multiple shoots on time and on budget with zero operational disruption
- Built strong working relationships with crew, suppliers and location partners
- Successfully managed equipment logistics, deliveries and collections
- Maintained high standards of location care and professionalism with homeowners/agents
- Supported peak seasonal shoots (e.g. Summer campaigns, Gifting periods) with
clear structure and oversight - Improved on-set processes to increase efficiency and reduce friction
What you bring to the team
- Proven experience in production or shoot coordination
- Strong organisational skills with exceptional attention to detail
- Confidence managing suppliers, freelancers and external partners
- The ability to remain calm and solutions-focused under pressure
- Excellent communication skills and a professional on-set presence
- A proactive, hands-on attitude, willing to step in where neededNice to have:
- Experience working on lifestyle or product shoots
- Experience working in residential locations
- Understanding of creative production pipelines
- Familiarity with London-based equipment houses and suppliers
You have:
Your responsibilities
- Oversee day-to-day production logistics for photo and video shoots
- Manage crew arrivals, call sheets and on-set coordination
- Liaise with photographers, stylists, HMU, assistants and suppliers
- Ensure all equipment deliveries and collections are managed efficiently and without disruption
- Act as first point of contact for locations/homeowners, relaying information appropriately to the Creative Lead
- Oversee parking, access arrangements and location-specific requirements
- Ensure all location agreements and property care requirements are adhered to
- Photograph and document set layouts, props and furniture before movement
- Monitor safe handling of props, equipment and furniture
- Ensure protective coverings are in place where required
- Conduct end-of-day resets and final walk-throughs with homeowners
- Support smooth running of the schedule and flag risks early
- Coordinate catering, refreshments and crew welfare
- Maintain a clean and organised working environment throughout the day
- Manage minor on-the-ground problem-solving calmly and professionally
- Report incidents promptly and appropriately
- Coordinate camera, lighting and prop hire (e.g. Cameraworks, SOLA, couriers)
- Oversee drop-offs and collections to minimise disruption
- Maintain clear documentation of hired equipment
- Ensure kit is stored neatly and securely at the end of each day
Production & Shoot Management
Location & Asset Care
On-Set Operations
Supplier & Equipment Management
Popsa London, England Office
Kingly Street, London, United Kingdom, W1B 5PH
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