Provide administrative and operational support to the Finance Officer, including preparing payment vouchers, maintaining asset and vendor databases, supporting procurement and reimbursements, organizing audit documentation, and attending weekly finance meetings to ensure accurate, timely financial operations and compliance.
Summary:
The Finance Support role plays a vital part in ensuring the accuracy, integrity, and timeliness of financial operations within the organization. Reporting to the Finance Officer, this position provides essential administrative and operational support across key financial functions, including payments, recordkeeping, procurement, and audit readiness. The successful candidate will contribute to maintaining robust financial systems and processes, supporting both day-to-day operations and compliance with internal and external reporting requirements. This role is critical in enabling the Finance Officer to deliver reliable financial data and reports to headquarters, ensuring transparency and accountability in financial management.
Responsibilities:
- Prepare payment vouchers and compile supporting documentation for review and approval
- Maintain and update the Asset Register database in alignment with GSO standards
- Support the management and updating of the vendor database for training and organizational events
- Assist in compiling and organizing documentation required for internal and external audits and financial reviews
- Provide administrative support for procurement processes, including documentation and tracking
- Facilitate staff and volunteer reimbursement by preparing and verifying required documentation
- Support audit preparation by organizing and retrieving financial records and files
- Attend weekly finance meetings at GSO to stay aligned on priorities and updates
- Perform any additional tasks as assigned by the Finance Officer
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