Provides administrative support across finance, including managing accounts payable and receivable mailboxes, processing invoices, allocating payments, resolving queries, setting up suppliers, and supporting payment runs. The role also assists the Finance Director, organizes team events, handles general finance administration, and provides holiday cover. Strong attention to detail, data management, communication, flexibility, and proficiency with Microsoft Office are required.
We at Copart are recruiting for a Financial Office Administrator to join our Finance team based at our Head Office in Bedford (MK43 9EJ).
The Finance Office Administrator is responsible for assisting all areas of finance with administrative duties. Whilst completing these duties they are responsible for ensuring Copart’s processes and controls are followed.
Main Duties & Responsibilities:
Accounts Payable (AP)
- Manage AP mailbox and act as first point of contact for queries
- Process and distribute incoming invoices and post
- Set up new suppliers and conduct credit checks
- Collaborate with team to manage workload effectively
- Maintain strong communication and attention to detail
Accounts Receivable (AR)
- Handle invoicing, payments, and query resolution via phone and email
- Ensure timely and accurate dispatch of invoices
- Manage AR mailbox and allocate incoming payments
- Coordinate with internal teams to resolve issues and reduce debt
Finance Team Support
- Provide admin support to Finance Director
- Organise Finance Team events
- Assist with general finance admin and mailbox management
- Perform ad-hoc holiday cover duties including payment runs, bank template setup, cheque handling, and other tasks as required
Skills and Knowledge:
Essentials
- Excellent attention to detail.
- Administration experience.
- Ability to work under pressure and meet deadlines.
- Experience in managing large quantities of data.
- Self-motivated with a positive can-do attitude and true team player.
- Cross-team communication.
- Flexibility.
Desirables
- Experience in a similar role (AP/AR).
- Proficient Microsoft Office (Excel, Word, Outlook, Teams).
What we offer you in return:
- £ Competitive Salary
- Time For You: Relax with 23 days of holiday plus bank holidays, and an extra day for a personal special occasion.
- Give Back: Receive a paid day to volunteer for a charity of your choice.
- Health & Wellness: Healthcare Cash Plan.
- Your Future: Join our contributory workplace pension scheme for financial security.
- Investment: Purchase shares in our global company at a discounted rate.
- Fitness & Health: Save money while commuting with our Cycle to Work Scheme and access fitness videos and gym discounts.
- Life Assurance: Enjoy peace of mind with our life insurance coverage.
- Exclusive Discounts: Access our deals hub for savings on everyday purchases and family activities.
Copart are an equal opportunity employer, proudly hiring a diverse workforce. Discrimination is expressly forbidden and we therefore kindly welcome all applications.
At Copart, we are focused on harnessing the power of diversity, inclusion, and collaboration. By embracing diverse perspectives, we open doors to innovation and unleash the full potential of our team. We are dedicated to fostering a workplace where everyone feels appreciated, included, and inspired to grow and contribute meaningfully.
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