Finance Coordinator

Who We Are:The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry’s most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall.

Overall Responsibility

Day to day oversight of The Wall Group London’s financial and accounting activities. This entails dealing with a varied work remit, currently made up of regular financial responsibilities, and ad hoc requests depending on business needs.  This is a “sleeves up” role for someone who enjoys getting fully involved in a business and working as part of a busy team, as well as having day-to-day contact with customers, vendors, WNS (outsourcing partner) and colleagues within the Fashion business.

Key Areas of Responsibility

Team Coordination and Oversight

• Provide day-to-day coordination and oversight of the Biller and AP team members, ensuring workloads are appropriately prioritised and deadlines are achieved.
• Monitor the progress and completion of key finance activities, identifying potential delays or issues and taking appropriate action.
• Act as a point of escalation for operational queries and support the team in resolving issues efficiently.
• Promote consistent processes and high standards of accuracy across AP, AR and billing activities.
• Support the onboarding and training of new team members where required.
• Work collaboratively with WNS (outsourcing partner), Treasury and the wider Fashion Finance team to ensure smooth and timely delivery of finance processes.

Talent and Business Support

• Act as a key finance contact for talent, managers and business stakeholders, responding to queries in a timely and professional manner.
• Oversee the preparation and distribution of Talent statements for Managers and support the resolution of related queries.
• Develop a strong understanding of the business and its talent activity in order to identify and resolve financial issues proactively.
• Provide regular billing and financial updates to business leads, highlighting key issues, risks, outstanding items and areas requiring attention.
• Support business leads with ad hoc financial information and analysis as required.
• Build effective relationships with business stakeholders, helping to ensure finance processes support the commercial needs of the business.

Talent (TWG) and Accounts Payable (AP)

• Coordinate and oversee day-to-day AP activities across the Fashion businesses, ensuring tasks are completed accurately and within agreed deadlines.
• Oversee the AP and billing workload, ensuring priorities are clearly communicated and deadlines are consistently met.
• Support the set-up and maintenance of new talent and vendor records, ensuring all required documentation, payment details and tax information are complete and appropriately verified.
• Oversee the preparation of fortnightly Model/Talent statements, ensuring expenses are accurately allocated and queries are resolved promptly.
• Coordinate payment runs and ensure all required information is complete and submitted to the Treasury team within agreed deadlines.
• Act as a key point of contact for talent and managers in relation to statements, expenses, payments and other finance queries.
• Proactively identify and resolve issues within the AP process, escalating more complex matters where appropriate.

Billing and Accounts Receivable (AR)

• Coordinate and oversee day-to-day billing and AR activities, ensuring invoices are raised accurately and within required deadlines.
• Ensure purchase order numbers are obtained where required and that customer billing requirements are met.
• Review billing information to ensure the correct VAT treatment is applied, working with the wider Finance team to resolve any VAT queries or discrepancies.
• Monitor invoices uploaded to customer portals, ensuring invoices are submitted accurately and on time.
• Respond to and resolve billing queries from customers, talent, managers and internal stakeholders.
• Oversee the raising of credit notes and billing adjustments, ensuring the correct accounting and VAT treatment is applied.
• Monitor outstanding billing issues and proactively follow up to ensure timely resolution.
• Work closely with the Biller to ensure billing deadlines are met and provide guidance and support where required.

Wider Finance Responsibilities

• Work closely with the wider Fashion Finance team to ensure effective delivery of day-to-day finance operations.
• Liaise with WNS, Treasury and other internal and external stakeholders as required.
• Support process improvements and the implementation of new finance processes or systems.
• Take ownership of ad hoc finance projects and requests as required by the business.
• Maintain a flexible and proactive approach, responding positively to changing business priorities and requirements.
• Ensure all finance activities are completed with a high level of accuracy, confidentiality and attention to detail.

Additional details

• Location: The Strand, London (a minimum of 3 days in the office)
• Working hours: 9.30-18.00