Finance Assistant

The Company

We’re Octopus Legacy: one of the fastest growing tech companies in the country, part of the UK’s most exciting and best-trusted group (you may have heard of some of our sister companies…) and we have a mission.

We’re on a path to scale, aiming to become a household name while transforming a long-established industry and helping our customers prepare for, and find support after, death.

But we can’t do it alone, and that’s why we’re assembling a team of top performers to build with us.

Ready to be part of something big?

The Role

Our Finance and Legal teams play a crucial role in maintaining the financial and legal matters of our firm by managing day-to-day accounting tasks, supporting financial reporting, and ensuring compliance with accounting procedures, SRA regulations and other legal and regulatory standards.

As a Finance Assistant, you will provide key support to our team in managing the expenses and processes related to client and matter accounts. You will ensure that accounting procedures are followed in accordance with the Solicitors Accounts Rules and that the team is kept informed of relevant matters in a timely manner. The role also includes involvement in cyclical processes (month-end, year-end, audits, etc.) and offers ample opportunities to collaborate with the wider Legal and Finance teams.

Key Responsibilities:

• Daily banking and reconciliations;
• Processing bank transactions using HSBCnet;
• Purchase ledger management;
• Maintaining office and client ledgers;
• Posting month end journals and month end close;
• Processing internal account transfers;
• Preparing COFA Monthly Compliance Pack;
• Producing daily, weekly, and monthly reports on the financial status of the organisation;
• Invoicing clients for services rendered and following up on overdue payments.;
• Reporting any suspected account breaches or unauthorised activities through the appropriate channels;
• Submitting quarterly VAT returns through the government's online portal;
• Ensuring compliance with relevant regulations;
• Liaising with relevant external parties, including clients, auditors, suppliers, banking providers, regulatory bodies and compliance officers.
• Ad hoc tasks as required to support the team

Nice to have’s:

• Knowledge and understanding of SRA Accounts Rules
• Familiarity with Xero and Actionstep
• Experience using Lexis Nexis Visual Files
• Legal cashiering experience within the Life Insurance industry

Who Are You? 

• At least 4+ years legal cashiering experience to include client and office account.
• Extensive experience in bookkeeping, management accounting, banking and matter handling systems.
• Excellent understanding of the Solicitors Accounts Rules and accounting best practices.
• Strong understanding of VAT treatment on disbursements.
• Proficient in Microsoft Office, particularly Excel.
• Excellent communication skills, both written and verbal.
• Ability to work accurately in a fast-paced environment.
• Have a positive attitude and be proactive.
• Ability to maintain confidentiality of all information.

Our Mission

When people think about planning for death they think about wills, life insurance and funerals. We take these cold processes and turn them into something more human. Share more than money: leave voice notes, music, recipes. Shape a legacy that connects you while you're here. And after you're gone.

Founded by Sam Grice after his mum died suddenly, we’re a group of people who work in death because we’ve been affected by it. We know the difference a good plan makes, and what it’s like when there isn’t one.

Death can come between us, leave mess, legal fees, frustration. But it can also make us stronger. We see a world where people talk openly about death, and work out the real meaning of legacy, one that connects to them. We’re here to make that world happen.

Benefits

• Octopus share incentive scheme.
• Hybrid working (London Bridge).
• Flexible holiday + extra day off for your Birthday.
• Work from anywhere in the world for up to 4 weeks per year.
• Vitality Health & Life Insurance. 
• Pension scheme.
• Enhanced parental leave.
• Free Will & LPAs + discounts on other Octopus services.
• Cycle to Work Scheme and access to the Electric Vehicle (EV) Salary Sacrifice Scheme.
• Octopus Giving: we match any charitable fundraising that you do up to £500. 
• Octopus Springboard: where we help our employees become fully-fledged entrepreneurs.
• Dog friendly office.
• Breakfast every day, snacks and wellness activities.

We know that to be truly innovative, we need to have a diverse team around us. That is why Octopus Legacy is committed to creating an inclusive environment and is proud to be an equal opportunity employer.