Finance Assistant

This role will be part of the Billing Team that is part of the Group Transactional team. The role will have responsibility to provide a high-quality billing function, ensuring Projects are set up and maintained correctly in our ERP system and Client invoices are raised timely and accurately. The individual will need to have a proactive and driven mindset with the ability to identify and solve problems collaboratively, as well as the ability to communicate and work well with the business and the rest of Finance team. The role will also have responsibility for the timely administration of AR processes, reporting and tasks, including the processing of rebates for our partners, for example.

Key Responsibilities:

Project Master data

· New project setup – Project creation, Rate Schedule setting, Expenditure types etc.

· Monthly updates – e.g. New invoice lines/rate changes

· Manual adjustments/Credit notes/Queries

Reporting /Management Accounts

· Create the monthly sales reports for MA Clients

· Calculate the various monthly fees for MA Clients

· Review the Pass-Through Cost to be recharged back to MA Clients

· Engage with Program Managers to confirm nonstandard invoice requirements

· Assist MA Business Partner with month end journal preparation for revenue not invoiced (eg awaiting on client POs).

· Support the process and efficiency review of MA transaction processing

· Help to implement improvements in MA transaction processing focusing on system automation

Billings

· ADI load and invoice generation

· Run the invoicing process for Fees and Pass-Through Costs through Project billing (MA – CLS)

· Provide fully reconciled back up for the various Clients invoices

· Engage with Program Managers to review the Clients invoices

· Support the Credit Controllers with queries to enable collection of debts

· Assist with Manual adjustments/Credit notes/Queries

Additional duties:

· Process customer rebates – run reports, check agreements, create credit note files, reconcile accounts.

· Direct Debits process – bank file allocation & reconciliation

· Process Flow Reviews – ensuring any process improvements are discussed and approved with line manager.

· Ad hoc support for Finance queries and inbox.

· Keep personal training records up to date.

· Obtain and demonstrate sufficient knowledge and provide support of roles within the finance peer group to ensure business continuity during times of annual leave, absence, and busy periods.

· Maintain accurate and up-to-date Client information on business systems to minimise risk exposure and improve internal communication;

· Minimum 2 years’ experience of operating in a similar role is essential.

· Part qualified ACCA/CIMA or studying AAT an advantage

· Excellent communication skills, both verbal and written, and ability to build effective working relationships with internal and external customers

· Must have experience working on a previous ERP system (Oracle is preferred).

· English and Mathematics GCSE grades A-B (or equivalent).

· Highly computer literate; experience operating with all Microsoft Office software, including proficient with Excel (Look ups / Pivot tables).

· Confident dealing with managers and employees at all levels.

· Attention to detail and accuracy.

· Problem solving skills, proactive and “can do” attitude.

· Organisation and prioritising skills.

· Ability to meet deadlines.

· Ability to work independently and collaboratively within a team.

· Working from the office 3 days per week (Weybridge)

• 27 days holiday plus 8 bank holidays
• Pension contributions 4.5% matched
• Life assurance 4 x annual salary
• Flexible Benefits Platform with £25/month Company contribution
• Annual salary review
• Independent financial advice service
• Enhanced Employee Assistance Programme
• Shopping discounts with retailers
• Long service awards
• Recognition scheme & employee of the year awards