Support transactional finance across UK, US and Singapore entities: manage and approve employee expenses, reconcile receipts and bank accounts, resolve discrepancies, and provide ad-hoc finance support to keep records audit-ready.
About us
PhysicsX is a deep-tech company with roots in numerical physics and Formula One, dedicated to accelerating hardware innovation at the speed of software.
We are building an AI-driven simulation software stack for engineering and manufacturing across advanced industries. By enabling high-fidelity, multi-physics simulation through AI inference across the entire engineering lifecycle, PhysicsX unlocks new levels of optimization and automation in design, manufacturing, and operations — empowering engineers to push the boundaries of possibility. Our customers include leading innovators in Aerospace & Defense, Materials, Energy, Semiconductors, and Automotive.
The Opportunity
We are looking for a Finance Assistant to join our finance team with an immediate start. This is a great opportunity to gain hands-on experience in a high-growth deep-tech business, working across a defined set of transactional finance processes that are genuinely important to how we run day-to-day.
You'll be working as part of a team of four, picking up ownership of key tasks from day one — including expense management across our UK, US, and Singapore entities, and bank account reconciliations. This is ideal for someone with finance interest who wants to consolidate their skills in a fast-paced environment, and who takes pride in getting things right.
What You’ll Do
Expense management
- Reviewing and approving employee expense claims in line with company policy across the UK, US, and Singapore entities.
- Reconciling receipts to card transactions and following up on any missing documentation.
- Ensuring expenses are correctly coded and compliant before reaching payment stage.
Bank reconciliations
- Performing regular bank account reconciliations across multiple entities.
- Investigating and resolving discrepancies promptly and accurately.
- Keeping records clean and audit-ready at all times.
Ad hoc finance support
- Supporting the wider finance team with additional ad-hoc transactional tasks and process improvements as they arise.
What makes a great candidate
- Switched-on and a fast learner — you pick things up quickly and don't need to be told the same thing twice.
- Highly organised, with a reliable approach to managing your own workload and deadlines.
- Accurate and detail-oriented — you take care to get things right and notice when something doesn't add up.
- A proactive communicator — you flag issues early and know when to escalate rather than sitting on a problem.
- Comfortable in a dynamic, fast-paced environment where you'll need to manage your time well.
Bonus Points
- Experience with Xero or a similar accounting platform.
- Some prior experience in a finance, bookkeeping, or accounting role — whether through an internship, placement, or a first job in finance.
Contract details
- Location: London — hybrid, with 3 days per week in the office
- We're hiring two Finance Assistants: one Fixed-Term (to 30 April 2027) and one Permanent
- Start date: As soon as possible
We value diversity and are committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation or gender identity. We strongly encourage individuals from groups traditionally underrepresented in tech to apply. To help make a change, we sponsor bright women from disadvantaged backgrounds through their university degrees in science and mathematics.
We collect diversity and inclusion data solely for the purpose of monitoring the effectiveness of our equal opportunities policies and ensuring compliance with UK employment and equality legislation. This information is confidential, used only in aggregate form, and will not influence the outcome of your application.
PhysicsX London, England Office
Victoria House 1 Leonard Circus, London, United Kingdom, EC2A 4DQ
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