Executive Assistante/Assistant(e) de Direction

Title:

Executive Assistante/Assistant(e) de Direction

Company:

Ipsen Pharma (SAS)

Job Description:

• Effectively manage administrative requirements and administration support
• Manage travel, calendar and visitor logistics (including itineraries).
• Review and gain approval for expenses.
• Set up New Suppliers and Requisitions on behalf of the team
• Arrange travel (including flights, hotels, etc) using current booking system according to policies.
• Support SVP Global Medical Affairs agendas, ensuring optimisation and prioritisation of time.
• Effective higher management of diaries and meeting schedules, co-ordination, leadership activities, correspondences, ensuring agendas and corresponding documentation availability and distribution.
• Co-ordination with administrative support staff across the team
• Support preparation of project documents and reports.
• Attend leadership meetings, as required, as part of the leadership team.
• Support logistics for meetings and events, including off-site days.

In order to be considered for this role you must have an strong experience as an Executive Assistant supporting Executive Director levels. Project Management knowledge; Planning, organising and prioritisation skills coupled with tact, diplomacy and discretion is needed. If you feel that this could be the right next step for you, we would be delighted to engage with your application.  

French and English fluency is required.

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Dans le cadre de ses recrutements IPSEN s’engage au respect de l’égalité de traitement des candidats, indépendamment du sexe, de l’âge, de l'orientation sexuelle, de l'origine ethnique, de la couleur de la peau, de la nationalité, du handicap ou de l'appartenance à un syndicat.