Executive Assistant

 
Job Summary: 

In this role, the Executive Assistant will support the International Managing Director and the EMEA Regional Managing Director, working closely with their respective International & Regional Leadership Teams to ensure the smooth running of day-to-day executive activities.  

In addition to core executive support, the EA will play a key role in enabling effective internal communications, coordinating social and engagement initiatives, and providing ad hoc marketing and communications support to enhance Creator experience and connectivity across the region. 

This is a highly visible and varied role, and the ideal candidate will be organized, proactive, creative, and quick-thinking, with excellent interpersonal skills and a strong attention to detail. You will build strong, trusted relationships across the leadership team and wider business, acting as a central coordination point for both executive activity and broader team engagement. 

The role operates at pace and requires a high level of responsiveness, adaptability, and sound judgement. You will be passionate about delivering high-quality outcomes, managing competing priorities, and ensuring tasks are completed to a consistently high standard. 

Due to the collaborative and high-touch nature of the role, this position is primarily office-based, with an expectation of working from the office four days per week. This ensures effective support for in-person leadership activity, real-time coordination, and a visible presence to support internal communications, engagement initiatives, and wider business operations. 

This is a fantastic opportunity to work in a fast-paced, rewarding environment, with the opportunity to make a significant impact across the business whilst furthering your own personal development. There has never been a more exciting time to be part of this industry and part of the Light & Wonder team. 

 Duties  

• Provide effective management of schedules and calendars for executive leaders in the International & Regional Gaming Leadership Team(s). 

• Coordinate meetings across different time zones, including managing recurring meetings, schedule changes and stakeholder responses. 

• Attend meetings where required and ensure notes are created, filed and cascaded to relevant stakeholders in a timely manner. Aim to free executives’ time from administrative tasks. 

• Monitor, remind and chase items on executive to-do lists as well as taking the proactive approach to chase outstanding actions from meetings/correspondence of the supported executives. 

• Assist with the planning and co-ordination of global travel, creating itineraries, arranging VISAs and scheduling transfers.   

• Act as a point of contact for enquiries from internal staff and external contacts, using initiative to respond or refer on accordingly.  

• Support the Region with the planning and co-ordination of events such as quarterly leadership meetings, company culture and engagement events/socials, away days, and customer events.   

• Support the various teams around Creator Internal Regional Communications to ensure the Leaders messages are clear, approved and sent out in a timely manner. 

• Manage expenses submissions for supported executives.  

• Prepare and handle confidential and high priority communications, data reports and files.  

• Provide administrative support to the Sales Team (T&E, business cards, day-to-day admin support when required) 

• On occasion, assist with reception like duties or other tasks that aid the smooth running of offices locations. 

Knowledge, Experience, and Skills (Essential and desirable):  

• Previous assisting experience of supporting c-suite level executives in a fast-paced environment.  

• Proficient in full suite of Microsoft Office Programmers; expert in MS Outlook and MS Teams; knowledge of SharePoint.  

• Experience with working with travel booking systems, concur or similar.  

• Ability to maintain diaries of a team and experience of coordinating meetings, both internal and external.  

• Experience of prioritizing your own workload and dealing with conflicting priorities, switching between tasks often at short notice.  

• A motivated and proactive attitude, with a commitment to ongoing professional development.  

• Strong communication skills, both verbal and written, to build rapport and purposeful working relationships with senior leaders, the wider team, and external stakeholders.   

• Strong influencing skills and confidence to ask for help and support from peers, as needed.  

• Experience of working effectively in a team and individually, taking a positive approach to change and challenges, with the drive to ensure that high-quality service is provided.  

• Any European language (Spanish, French, German) in addition to English is a plus but not essential.  

Ways of Working Expectations 

• Average of days per week in the office location (Manchester) 

• Limited travel to other offices/locations (average of once per month) 

• Core working hours of 9-5: Expectation to be available by phone, Teams, email (subject to meetings etc) 

• Out of hours support – limited to dealing with emergency situations when executive is abroad.