Executive Assistant

Qube Research & Technologies (QRT) is a global quantitative and systematic investment manager, operating in all liquid asset classes across the world. We are a technology and data driven group implementing a scientific approach to investing. Combining data, research, technology and trading expertise has shaped QRT’s collaborative mindset which enables us to solve the most complex challenges. QRT’s culture of innovation continuously drives our ambition to deliver high quality returns for our investors. 

Join our Executive Assistant team in London, providing high-level support to senior stakeholders across the business. This is a key role within the team, requiring strong organisational capability, discretion, and the ability to operate effectively in a fast-paced environment.

Your future role at QRT:

• Provide comprehensive Executive Assistant support to senior leaders and teams including complex diary and inbox management
• Coordinate international travel arrangements, including detailed itineraries, visas, and logistics across multiple time zones
• Manage meeting scheduling, preparation of materials, room bookings, and visitor coordination
• Prepare and review presentations, documents, and correspondence with a high degree of accuracy and professionalism
• Process expenses and oversee travel-related invoices
• Act as a key liaison across internal teams and external stakeholders
• Support senior leadership meetings, off site's, and business events
• Handle confidential and sensitive information with discretion
• Collaborate closely with the broader EA team to ensure seamless coverage and consistent support standards
• Proactively identify opportunities to improve processes and enhance efficiency
• Support with EA cover, general admin and ad-hoc project and event support 

Your present skillset:

• 3+ years of experience as an Executive Assistant within a corporate or financial services environment
• Proven experience supporting senior stakeholders in a fast-paced setting
• Strong diary and travel management experience across multiple time zones
• Excellent written and verbal communication skills
• Highly organised, detail-oriented, and able to prioritise effectively
• Professional, discreet, and confident engaging with senior stakeholders
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Composed and decisive in high-pressure environments
• French language skills desirable, including written and oral fluency, though not essential

QRT is an equal opportunity employer. We welcome diversity as essential to our success. QRT empowers employees to work openly and respectfully to achieve collective success. In addition to professional achievement, we are offering initiatives and programs to enable employees achieve a healthy work-life balance.