Executive Assistant

Who are we?

We are seeking a highly organized and proactive Executive Assistant (EA) to support the Deputy General Counsel based in the UK and the VP, Legal EMEA based in the Netherlands. As the face of the EMEA Legal team, the EA will play a crucial role in fostering collaboration with global stakeholders and ensuring seamless communication within the team.

Key responsibilities include managing complex scheduling, drafting agendas, creating impactful PowerPoint presentations, and following up on action items from meetings. The EA will attend leadership meetings, coordinate lunches, and oversee meeting room setups to ensure a productive environment. The ideal candidate will possess exceptional organizational skills, the ability to handle sensitive information with discretion, and a proactive approach to problem-solving. This role is essential in supporting the legal leadership team and enhancing the overall efficiency of the EMEA Legal function.

Responsibilities

• Calendar & meeting coordination: Manage complex scheduling (Outlook), ensuring seamless coordination of internal and external meetings across multiple time zones
• Stakeholder engagement: Confidently liaise with senior executives, external business leaders, ensuring professional representation
• Presentation & communications: Develop high-quality PowerPoint presentations, agenda items, briefing materials, and executive summaries.
• Travel & expense management: Arrange business travel, prepare itineraries, and process expenses efficiently (Concur)
• Budget & reporting support: Assist in the annual budget planning process, track expenses, and pull reports from business systems (Workday)
• Action tracking & follow-ups: Take ownership of action items from key meetings, ensuring timely follow-ups and progress tracking
• Event & meeting logistics: Organize all-staff meetings and quarterly offsites. Manage meeting room bookings, IT setup, catering, and security access. Support with the set-up of Zoom webinars. Supporting Senior Legal Directors with organising office lunches
• Procurement support: Raise purchase orders and manage approvals using Coupa
• Confidentiality & discretion: Handle sensitive information with the utmost professionalism and discretion

Qualifications

• Proven experience as an executive assistant senior leadership level in a fast-moving environment
• Experience working in an international environment, managing complex schedules across multiple time zones and cultures
• Exceptional PowerPoint and presentation design skills—ability to create polished, executive-level decks
• Strong organizational skills with the ability to juggle multiple priorities at pace
• Confidence in handling senior external stakeholders, including government and public sector representatives
• High attention to detail and ability to anticipate needs before they arise
• Experience with Outlook (calendar management), Concur (expenses), Workday (reporting), Coupa (purchase orders), and Zoom (webinars/meetings) is preferred

This is a role for someone who thrives in a dynamic environment, works with pace and precision.

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability.  If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.