Executive Assistant

Job Description:

Introduction

Dentsu is an integrated growth and transformation partner to the world’s leading organizations. Founded in 1901 in Tokyo, Japan, and now present in over 145 countries and regions, it has a proven track record of nurturing and developing innovations, combining the talents of its global network of leadership brands to develop impactful and integrated growth solutions for clients. Dentsu delivers end-to-end experience transformation (EX) by integrating its services across Media, CXM and Creative, while its business transformation (BX) mindset pushes the boundaries of transformation and sustainable growth for brands, people and society.

Purpose of the Role

We are looking for an Executive Assistant to provide executive, confidential secretarial and administrative support to the Global Transformation Director, who is leading a significant, multi-year business transformation project for the Group. This is a truly global role engaging with stakeholders from all parts of the Dentsu organisation in order to ensure the successful delivery of the project.

This is a full-time role based out of our London office on a hybrid working basis.

Key Responsibilities

• Provides and often leads a full range of highly confidential /administrative support, exercising sensitivity, tact and diplomacy
• Acts as first point of contact for all queries - screen, redirect and action all incoming matters, following up where required
• Prepares complex correspondence, reports, presentations, agendas, minutes, etc. using business software applications.
• Receives and directs incoming calls, visitors, mail and e-mail, prioritising communications as appropriate
• Responsible for maintaining files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements and tracks expenses
• Participates in the development and implementation of administrative standards, policies and practices

Qualifications + Skills

• Advanced skills with full suite of Microsoft Office products, notably Outlook / Teams/ Excel / PowerPoint / Word
• Proven ability to use a variety of multimedia communication tools (MS Teams, video/ tele-conferencing) and internal software systems (expenses, procurement, CRM etc.)
• Advance MS office skills including PowerPoint (masterslide knowledge) and Excel are essential
• Preferred but not required experience with Concur expenses.
• A candidate with prior experience supporting multiple executives as PA/EA at senior level/C-Suite. Preferably within the Media or Technology sector
• Preparing and arranging agenda packs for meetings and offsites
• Ability to maintain and manage deadlines for the wider team as well as for your Executives and yourself
• Working closely with business partners, stakeholders and vendors and building relationships remotely and in person
• Supporting the maintenance of team channels and distribution lists including Technology for all areas of technology
• Preparing and working with our communication team and/or Technology Executives on monthly newsletters and email communications for our technology execs using our communication platform and tools

What we offer

• This is a 12 month fixed term contract role – with high likelihood of permanent position for the right candidate..
• The team is based in our London office but operates under flexible working arrangements.
• As well as a competitive salary, you’ll enjoy a benefits package that you can tailor to your needs.

Inclusion and Diversity

Our diverse and inclusive culture enables our employees to bring their whole selves to work and be proud of doing so. For us, this is the foundation for great innovation which, in turn, generates better outcomes for our people, partners and communities. This is why we encourage applications from people with disabilities, and of all ages, nationalities, backgrounds and cultures.

We are happy to discuss flexible and agile approaches to working for all our roles – we can’t promise we will be able to offer you everything you want or need but we do promise to discuss it with you openly and honestly. If you have any reasonable adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with our recruitment teams.

#LI-Hybrid

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