Executive Assistant

Moonvalley is developing cutting-edge generative AI models designed to power Superbowl-worthy commercials and award-winning cinematic experiences. Our inaugural, cutting-edge model, Marey, is built on exclusively licensed and owned data for professional use in Hollywood and enterprise applications.

Our team is an unprecedented convergence of talent across industries. Our elite AI scientists from Deepmind, Google, Microsoft, Meta & Snap, have decades of collective experience in machine learning and computational creativity. We have also established the first AI-enabled movie studio in Hollywood, filled with accomplished filmmakers and visionary creative talent. We work with the top producers, actors, and filmmakers in Hollywood as well as creative-driven global brands. So far we’ve raised over $70M from world-class investors including General Catalyst, Bessemer, Khosla Ventures & YCombinator – and we’re just getting started.

Role Summary:

As we scale, we’re looking for a highly organized and proactive Executive Assistant to support our Chief Scientific Officer (CSO) and AI research team, who are based in London. You will be the key operational backbone, ensuring the team runs smoothly and efficiently. You’ll provide high-level administrative support, manage complex schedules, coordinate meetings, and assist with research-related projects. Your ability to anticipate needs, handle confidential information with discretion, and navigate a fast-moving AI environment will be crucial.

What you’ll do:

• Executive Support – Manage the CSO’s schedule, coordinate meetings, prepare briefings, and serve as a key contact, provide support during core working hours that align with the CSO’s schedule, typically late morning to early evening. 

• Office Management & Events – Assist in managing the office environment, coordinating events, and improving workspace organisation. 

• Team Coordination – Organize research meetings, workshops, travel for conferences, speaking engagements and coordinating with EAs across time zones.

• Operations & Project Support – Assist with hiring logistics, internal documentation, and process improvements.

• Stakeholder Communication – Liaise with internal teams and external partners to streamline workflows.

• Confidential & Strategic Support – Handle sensitive information with discretion and ensure smooth day-to-day operations.

What we’re looking for:

• Experienced EA with 3+ years supporting senior executives, ideally in AI, deep tech, or a research-driven tech start up. 

• Ability to work effectively in a remote environment, using Slack and other digital tools to stay connected and aligned with the CSO, 

• Highly organized, detail-oriented, and proactive, with the ability to anticipate needs.

• Comfortable working in a fast-paced, high-growth, ambitious and highly innovative startup with shifting priorities.

• Able to handle confidential information with discretion and professionalism.

• Bonus: Familiarity with AI research, academic environments, or technical teams. 
  

In our team, we approach our work with the dedication similar to Olympic athletes. Anticipate occasional late nights and weekends dedicated to our mission. We understand this level of commitment may not suit everyone, and we openly communicate this expectation.

If you're motivated by deeply technical problems, a seemingly never-ending uphill battle and the opportunity to build (and own) a generational technology company, we can give you what you're looking for.

All business roles at Moonvalley are hybrid positions by default, with some fully remote depending on the job scope. We meet a few times every year, usually in London, UK or North America (LA, Toronto) as a company.

If you're excited about the opportunity to work on cutting-edge AI technology and help shape the future of media and entertainment, we encourage you to apply. We look forward to hearing from you!

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences, to equalize peak work periods, or to otherwise balance organizational work

Moonvalley AI is proud to be an equal opportunity employer. We are committed to providing accommodations. If you require accommodation, we will work with you to meet your needs.

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