Executive Assistant

Company Description

At Informa, no two days and no two people are the same, and you'll find the freedom, opportunity and support of a fantastic community to make a real impact.

We’re an international business that connects specialists with knowledge, helping them to learn more, know more and do more through live and on demand events, digital and data-driven services and academic research.

We are home to over 10,000 colleagues across 30 countries and are a member of the UK’s FTSE 100 group of leading public companies.

In Global Support, we provide expert guidance and hands-on support to the Informa Group and Informa’s many business teams. Across tech, finance, legal, corporate development, HR, communications, operations and many other areas, we work collaboratively and flexibly to help our brands serve their customers and help the company succeed.

Job Description

In this dynamic and all-encompassing role, you’ll provide vital support to the Global Business Services Director and Senior Leadership Team, based in London.

Your ability to work collaboratively as part of a team, while demonstrating substantial independence and initiative, will be key. You’ll confidently and proactively navigate a variety of people, tasks, and situations, ensuring success in this role.

Here’s what you can expect to take on:

• Efficient management of the GBS Director's time, and oversight of their diary to ensure it aligns with business priorities across global time zones. Advanced MS Outlook essential
• Be the point of contact for the GBS Director, supporting on:
  • Managing mailbox with efficiency and discretion.
  • Manage the processing of expenses via Barclaycard Spend Management (online system). 
  • Organising local meetings and global conference calls – both audio/video, lunches as necessary, across several different time zones, notifying front of house (FoH).
  • Organise and set agenda for large, often complex cross-business executive events, including but not limited to PLC PM, PPPs, budget meetings, off-sites, and others.
  • Preparing presentations, reports (Intermediate user of MS PowerPoint/Word essential)
  • Co-ordinating team meetings by collating agenda, actions, issues when required.
• Liaise with the Service Delivery team to ensure clear communication and clarity on business challenges and opportunities, including organising departmental events including team volunteering.
• Management of communication between GBS, Group and Divisional senior leadership and the wider business.
• Manage the processing of invoices via SAP (online system). Training will be provided.
• Key relationships for this role will be EA/Pa’s across the Global Support functions. Flexibility to cover senior EA’s absence, as and when required.

Qualifications

• Candidates applying must have previous experience supporting senior individual's within a large organisation.
• Excellent verbal and written communication skills
• Strong interpersonal skills with an emphasis on working within a team spirited environment.
• High standards of accuracy, quality and attention to detail.
• Flexible and possess ability to adapt to a fast-changing and growing environment.
• Strong time management skills and ability to prioritise and work effectively under pressure without compromising quality whilst meeting tight deadlines.
• Enthusiastic, confident, outgoing "people-orientated" personality required - able to liaise with people to achieve work goals whilst enhancing relationships.
• Ability to keep information organised and confidential.
• Note-taking skills

Additional Information

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

• Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely
• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: 25 days annual leave, rising to 27 days after two years, plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• A flexible range of personal benefits to choose from, plus company funded private medical cover
• A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
• Strong wellbeing support through EAP assistance, mental health first aiders, a healthy living subsidy, access to health apps and more
• Recognition for great work, with global awards and kudos programmes
• As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.