Executive Assistant

Hello. We’re Haleon. A new world-leading consumer health company. Shaped by all who join us. Together, we’re improving everyday health for billions of people. By growing and innovating our global portfolio of category-leading brands – including Sensodyne, Panadol, Advil, Voltaren, Theraflu, Otrivin, and Centrum – through a unique combination of deep human understanding and trusted science. What’s more, we’re achieving it in a company that we’re in control of. In an environment that we’re co-creating. And a culture that’s uniquely ours. Care to join us. It isn’t a question.

With category leading brands such as Sensodyne, Voltaren and Centrum, built on trusted science and human understanding, and combined with our passion, knowledge and expertise, we’re uniquely placed to do this and to grow a strong, successful business.

This is an exciting time to join us and help shape the future. It’s an opportunity to be part of something special.

About the role

We are looking for Executive Assistants to support our Haleon Executive Team (HET) in the areas of;

• Legal, Compliance & Company Secretariat (General Counsel)

This role is a key support to a Haleon Executive Leadership Team (C-Suite) member in two ways:

Providing effective, proactive and comprehensive administrative support to the Haleon Executive Team (HET) member, enabling them to perform in the most efficient manner as a leader and as a HET member. Partnering the HET’s Leadership Team to ensure the smooth running of the function. This role will be based in the same location as the HET member.

Key responsibilities

• First point of contact for HET member, both internally and externally.

• Ensure understanding of functional priorities, stakeholders, team members and ways of working.

• In partnership with HET member, plan and manage the running of the function to ensure optimum delivery.

  • Manage all functional meetings including scheduling, attendees and agenda setting, proactively planning ensuring timing aligns to the functional & business priorities.

  • Support the HET and LT members adhere to financial rigour for the function, ensuring regular meetings with relevant Finance Partners

  • Proactively work with the Leadership team to understand key priorities or risks to be flagged at a functional level (extended to HR & Finance Partners).

  • Identify opportunities for improvement across the function.

  • Undertake ad hoc reports/projects as required by HET member (e.g. attending internal risk or privacy forums).

• Manage internal and external communication from the HET member e.g. people announcements, managing the external engagement plan in partnership with the Global Communications team where required.

• Manage the onboarding of new LT members, assist new starters, handle movers and leavers, with input from HET and HR. Act as a buddy to new starters in the team, guiding them through processes and systems.

• Provide comprehensive executive administrative support to the HET member:

  • Manage and prioritise diary, ensuring alignment to business priorities with minimal direction, ensuring key stakeholders are looped in and offering solutions where conflicts may arise.

  • Supervise HET’s email and manage incoming and outgoing correspondence in a proactive and timely manner.

  • Plan and manage HET travel, including the preparation of agenda for trips.

  • Produce or collate documentation including preparation of materials in advance of regular key meetings, including HET & Board meetings (e.g. Presentations, talking points, meeting briefs).

  • Organise all logistics for meetings (visitors, catering etc), conferences and events whilst adhering to the meetings policies, collaborating closely with internal/external parties.

  • Manage expenses, handle invoices and raise purchase orders related to the HET member & team in a timely manner.

  • Take minutes during meetings to build, monitor and coordinate appropriate action logs.

  • Provide mentorship and guidance to function admin staff.

  • Liaise with CEO & HET-1 Assistants to ensure alignment on diaries & activities.

Qualifications and skills

• Familiar with the external business landscape, media and investor awareness.

• Able to demonstrate an understanding of the business’ and functions strategic priorities to help triage the demands on HET & their LT.

• Able to build high quality, high impact relationships.

• Able to work at pace, navigate complexity and solve problems.

• Proven track record in effective communication with senior stakeholders

• Delivering to the highest standard of professionalism as the HET’s representative.

• Experience of influencing and supporting C-Suite Executives

• Proactive, anticipating needs and requirements, with no prompting or guidance.

• Confidentiality, recognising the level of stakeholder interaction within the role i.e. board members, government, investors.

• Excellent communication skills, awareness of interdepartmental relationships and ways of working.

• Extremely competent IT skills including advanced Microsoft Office application usage.

• Strong organisational and administration skills.

• Ability to prioritise workload, working with tight deadlines whilst maintaining an excellent eye for detail.

• Project management, reporting, and coordination skills

Care to join us. Find out what life at Haleon is really like www.haleon.com/careers/
At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone. We're striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives. We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.
As you apply, we will ask you to share some personal information, which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.
Haleon is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.
Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, Haleon may be required to capture and report expenses Haleon incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure Haleon’s compliance to all federal and state US Transparency requirements.