Provides comprehensive administrative and coordination support to the UK and Ireland Leadership Team. Responsibilities include complex diary management, meeting and event coordination, UK and international travel arrangements, expenses, purchase orders, onboarding, site visits, stakeholder communication, visitor experience, and confidential information handling. The role requires strong organisation, discretion, communication, adaptability, and the ability to manage competing priorities in a fast-paced head-office environment.
We're looking for a highly organised and proactive Executive Assistant to provide comprehensive support to our UK & Ireland Leadership Team. This is a pivotal role within the business, ensuring senior leaders can focus on strategic priorities while the day-to-day coordination of diaries, meetings, travel, events, and administrative activities runs seamlessly.
You'll act as the central point of coordination for our head office and visitor experience, creating a professional and welcoming environment for colleagues, customers, and external stakeholders. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional support.
Key Responsibilities
- Provide high-quality Executive Assistant support to the UK & Ireland Leadership Team.
- Manage complex diaries, schedule meetings, coordinate invitations, and arrange meeting logistics.
- Book and coordinate UK and international travel, accommodation, and off-site events.
- Process and reconcile monthly expenses and corporate credit card submissions.
- Raise purchase orders and manage associated approval processes.
- Coordinate uniform requests and track orders through to delivery.
- Support the planning and delivery of Leadership Team meetings, Town Halls, and business-wide events.
- Arrange and coordinate onboarding programmes for new senior leaders, including inductions, stakeholder meetings, and site visits.
- Act as a key point of contact for leadership administration and stakeholder coordination.
- Support site visits and field-based activities, ensuring all arrangements are organised and communicated effectively.
- Maintain confidentiality and professionalism when handling sensitive business information.
- Contribute to the smooth running of the Head Office and ensure a positive visitor experience.
Requirements
- Must have previous experience as an Executive Assistant, Personal Assistant, Team Assistant, or Senior Administrator supporting senior stakeholders.
- Proven experience managing complex diaries and coordinating multiple priorities in a fast-paced environment.
- Experience organising travel, accommodation, meetings, events, and wider business activities.
- Strong administrative experience, including processing expenses, purchase orders, and maintaining accurate records.
- Comfortable working with senior leaders and building effective relationships across all levels of the organisation.
- Experience handling confidential and sensitive information with discretion and professionalism.
- Highly organised with exceptional attention to detail and the ability to manage competing deadlines.
- Proactive, adaptable, and solutions-focused, with the ability to anticipate the needs of senior stakeholders.
- Excellent verbal and written communication skills.
- Professional, approachable, and customer-focused, with the confidence to work independently and take ownership of tasks.
Benefits
- 23 Days Holiday + Bank Holidays
- Company Pension Scheme
- Company Sick pay (after qualifying period)
- Cycle to Work Scheme Available
- Employee Reward & Discount Platform
- 24/7 access to Employee Assistance Program through Health Assured
- Access to on-going learning and development via our online learning platforms
- Onsite parking available
- Life Assurance Scheme
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