Posting Type
Hybrid
Job Overview
Here at Relativity we prioritize flexibility and work-life harmony. Our Hybrid work environment provides options tailored to your role and location, aiming to enhance engagement, connectivity, and productivity.Join us to experience a culture of collaboration and innovation, where connecting in-person adds value to our collective growth. Let's work together!
The Executive Assistant provides general administration and program management support to the International Managing Director and VP Sales, and the EMEA Sales Director, as well as ad hoc support to the EMEA Leadership and Sales Team. This role is for an entrepreneurial individual who has a customer service mindset and exceptional administrative, coordination and communication skills. You will thrive in a complex multi-timezone role, and ideally have had experience supporting an International leader in a US Headquartered globally matrixed organisation. You will help manage and schedule meetings, prepare agendas, take meeting minutes, make global ravel and meeting arrangements, manage expenses, and maintain appropriate systems to ensure efficient daily operations and communication.
This position will report to the International Managing Director and VP Sales
Job Description and Requirements
Your Role In Action
Multi-timezone calendar management, partnering with other executive assistants globally to schedule regular meetings with various executives, 1:1 and for International EBRs and annual planning.
Setting meetings, preparing content, taking minutes and disseminating meeting actions .
General support to the EMEA Sales team and the cross-functional EMEA Leadership teams, both remote and in person.
Maintain system hygiene (eg. Slack, Sharepoint, Salesforce) .
Ad hoc office support, collaborating with the London Office Manager.
Plan and run social events for the entire region, (virtual and in person), social impact initiatives and employee-related company events and programmes throughout the year including the annual Christmas Party.
Meeting, workshop and offsite arrangements both locally and internationally, including our annual London flagship event, Fest London. Participate in event planning and support for all marketing and sales events taking place throughout the year
Expense management, and appropriate reporting timing. Book and manage international travel arrangements and be available to triage issues when they arise (not necessarily during business hours within reason).
Various strategic projects that support International growth and operations.
Respond to emergencies or urgent issues as they arise and report .
Your Skills
At least 5+ years in an executive admin or other similar business support function .
Excellent knowledge of the Microsoft Office Suite and Slack .
Grammar, editing, formatting, document preparation and proofreading skills.
Experience managing schedules, booking travel and providing general support for a Director-level or above in a globally matrixed organisation.
Focus on helpfulness and customer service .
Handling confidential information .
Strong project management skills to oversee and participate in multiple projects.
Independently drive projects and company plans to completion.
Genuine passion for building and maintaining a strong workplace culture .
Relativity is a diverse workplace with different skills and life experiences—and we love and celebrate those differences. We believe that employees are happiest when they're empowered to be their full, authentic selves, regardless how you identify.
Benefit Highlights:
Comprehensive health, dental, and vision plans
Parental leave for primary and secondary caregivers
Two, week-long company breaks per year
Additional time off
Long-term incentive program
Training investment program
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.
Suggested Skills:
Administrative Support, Calendar Management, Data Entry, Microsoft Office, Office Management, Organizing, Processing Expense Reports, Report Creation, Scheduling Meetings, Time Management
