Executive Assistant (contract)

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About Everest:
Everest Group, Ltd. (Everest), is a leading global reinsurance and insurance provider, operating for nearly 50 years through subsidiaries in North America, Latin America, the UK & Ireland, Continental Europe and Asia Pacific regions. Throughout our history, Everest has maintained its discipline and focuses on creating long-term value through underwriting excellence and strong risk and capital management. Our strengths include extensive product and distribution capabilities, a strong balance sheet, and an innovative culture. Our most critical asset is our people. We offer dynamic training & professional development to our employees. We also offer generous tuition/continuing education reimbursement programs, mentoring opportunities, flexible work arrangements, and Colleague Resource Groups.

About the Role:

The Executive Assistant will support the Head of Retail UKI, CUO Syndicate and the Head of Everest Global Markets & CEO Everest Managing Agency Ltd, all located in London.

This position will be based in our London office with a hybrid schedule of working two days remote each week.

Core Responsibilities

Diary management and Coordination

• Maintain and manage a busy diary for the Head of Retail UKI, CUO Syndicate and the Head of Everest Global Markets & CEO Everest Managing Agency Ltd ensuring that time is effectively planned, there are no scheduling conflicts especially when arranging meetings across different time zones and considering current priorities and the need for focus time.
• Inbox management - monitoring emails to ensure appropriate and timely responses are given. Maintaining filing/storage of messages and flagging urgent requests.
• Preparation for meetings and administrative support when required, including:

                    - Preparing & reviewing papers and packs for meetings;

                    - Preparing & reviewing PowerPoint presentations;

• Full coordination of meeting scheduling and cycles both internally across Everest Global Markets & Everest Group and with external parties, ensuring preparation time for meetings; creation of meeting agenda’s; taking minutes at meetings; making sure action points are followed up on in a timely fashion.
• Planning and assisting with organising conferences, offsites, team and social events.

Travel management and expense management

• Organising travel and preparing travel itineraries for the team, incl. compiling of travel packs to include itineraries, hotel bookings, visas, contact details and boarding passes where appropriate.
• Monitor and reconcile expenses, ensuring adherence to budget guidelines.
• Fully responsible for preparation and submission of expense claims using the Expense Management system (Concur) and reviewing.

Other duties

• Partner with Existing EA’s & PA’s, both UK and US based to ensure urgent requests are accommodated and support with other miscellaneous tasks.

• General administration duties for the team, including photocopying, filing, scanning etc. as required.
• Answering calls when required and liaising with clients and business partners.

Essential Experience

• EA/ Team Assistant experience, supporting executive leadership.
• Experience supporting more than one person with a proven track record of implementing creative solutions to the challenges of co-ordination of work and diaries.
• Proven experience managing high-level, complex diary and travel management.

Skills, Abilities & Attributes

• Fantastic interpersonal skills and a confident communicator.
• An ability to manage several stakeholders with competing demands.
• Can work with discretion and use experience and judgement to involve appropriate people in processes and decision making.  
• A willingness to learn and solve problems and work proactively with minimal supervision.
• Excellent attention to detail, time management and organisational skills.
• Co-ordination, planning and organisation skills with the ability to prioritise tasks and adapt to new and changing priorities.
• Excellent IT skills, proficient in Microsoft Word, PowerPoint, Excel and Adobe Acrobat.

Our Culture 

At Everest, our purpose is to provide the world with protection. We help clients and businesses thrive, fuel global economies, and create sustainable value for our colleagues, shareholders and the communities that we serve. We also pride ourselves on having a unique and inclusive culture which is driven by a unified set of values and behaviors. Click here to learn more about our culture. 

• Our Values are the guiding principles that inform our decisions, actions and behaviors. They are an expression of our culture and an integral part of how we work: Talent. Thoughtful assumption of risk. Execution. Efficiency. Humility. Leadership. Collaboration. Diversity, Equity and Inclusion.  
• Our Colleague Behaviors define how we operate and interact with each other no matter our location, level or function: Respect everyone. Pursue better. Lead by example. Own our outcomes. Win together.  

All colleagues are held accountable to upholding and supporting our values and behaviors across the company. This includes day to day interactions with fellow colleagues, and the global communities we serve.  

What if I don’t meet every requirement? At Everest we are dedicated to building an inclusive and authentic workplace. So, if you are excited about this role but your past experience doesn’t align perfectly with every element in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Please let us know if you need any accommodations throughout the application or interview process.

Our Culture

At Everest, our purpose is to provide the world with protection. We help clients and businesses thrive, fuel global economies, and create sustainable value for our colleagues, shareholders and the communities that we serve. We also pride ourselves on having a unique and inclusive culture which is driven by a unified set of values and behaviors. Click here to learn more about our culture. 

• Our Values are the guiding principles that inform our decisions, actions and behaviors. They are an expression of our culture and an integral part of how we work: Talent. Thoughtful assumption of risk. Execution. Efficiency. Humility. Leadership. Collaboration. Inclusion and Belonging.
• Our Colleague Behaviors define how we operate and interact with each other no matter our location, level or function: Respect everyone. Pursue better. Lead by example. Own our outcomes. Win together.  

All colleagues are held accountable to upholding and supporting our values and behaviors across the company. This includes day to day interactions with fellow colleagues, and the global communities we serve. 

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