Executive Assistant, Chief Operating Officer, Digital

Who are we?

We are looking for a dynamic and highly skilled Senior Executive Assistant to support the Chief Operating Officer, Digital, and play a pivotal role within our Digital and Innovation Office. This is not just an administrative position, it’s an opportunity to be a trusted connector, a relationship builder, and the ambassador for one of the most forward-thinking teams in our organisation.

The ideal candidate will be intuitive and proactive, anticipating needs and thinking several steps ahead. You’ll bring a solution-oriented mindset, thrive in a fast-paced environment, and demonstrate exceptional organisational and communication skills. With a strong customer service ethos and the ability to manage competing priorities seamlessly, you’ll ensure the COO and the wider team operate at their highest level of impact.

Responsibilities

• Provide administrative support to the Chief Operating Officer, Digital
• Manage complex and demanding calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner with cross functional support staff
• Act as the point of contact between the supported executives and internal or external colleagues
• Manage complex office administrative work requiring the use of independent judgment and initiative
• Build and leverage collaborative relationships with other Executive Assistants across the company
• Prepare and ensure timely completion of expense reports
• Manage purchase orders and facilitate approval of invoices for payment
• Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items as needed
• Plan and organize special events coordinating all logistics from venue, catering, AV/video conferencing support
• Coordinate special projects as needed
• Support department-wide events and initiatives
• Manage global level communications distribution lists, email and other correspondence
• Serve as a liaison between senior leadership, their direct reports and front-line team
• Other ad hoc duties as assigned

Qualifications

• Extensive work experience performing tasks similar to those listed above in a global corporate environment
• Extensive experience supporting senior executives
• Advanced proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred)
• Ability to prioritize and re-prioritize in a fast-paced environment with little oversight
• Validated organizational skills with strong multi-tasking and execution ability with attention to detail and dedication to quality and accuracy
• Demonstrate strong analytical, problem-solving, and communication skills
• Dedication to the highest degree of discretion and respect for confidentiality
• Ability to build and maintain positive and productive inter-departmental working relationships
• Strong sense of customer focus and dedication to customer service excellence
• Ability to work in a high-energy and fast-paced environment
• Highly resourceful and proactive
• Excellent time management skills with a proven ability to meet deadlines.
• Experience working in a culturally diverse and global company preferred
• Bachelor’s degree preferred
• 3 days per week in the London office

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability.  If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.