Executive Assistant and Office Admin - 9 Month FTC

Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place. 

Smiths Detection, part of Smiths Group is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.  

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

Smiths Detection is seeking a highly professional Executive Assistant & Office Support to join our London Arbor office on a job‑share basis.

This is a key on‑site role, combining executive assistance, office management, and front‑of‑house responsibilities, ensuring the smooth day‑to‑day operation of the office while providing high‑quality support to senior leaders.

Working closely with a job‑share partner, you will ensure continuity, professionalism, and a consistently excellent experience for employees, visitors, and senior stakeholders.

What You’ll Be Doing

Executive Assistant Support

• Provide high‑quality administrative support to senior leaders, including diary and inbox management, travel arrangements, and meeting coordination.
• Prepare agendas, presentations, reports, and meeting minutes, ensuring actions are tracked and followed up.
• Manage confidential and commercially sensitive information with the highest levels of discretion.
• Act as a key point of contact for internal and external senior stakeholders.
• Support and coordinate senior leadership meetings, workshops, and events.

Office Management & Workplace Support

• Oversee daily office operations to ensure a safe, organised, and professional working environment.
• Manage office supplies, equipment, and facilities issues, liaising with contractors and building management.
• Support onboarding for new starters, including office set‑up and access requirements.
• Assist with health & safety activities, compliance checks, and incident logging where required.

Reception & Front of House

• Act as a welcoming, professional first point of contact for visitors and callers.
• Manage meeting rooms, visitor sign‑ins, general enquiries, and reception areas.
• Coordinate incoming and outgoing post and deliveries.
• Arrange hospitality for meetings and visitors as needed.

Job Share Collaboration

• Work closely with your job‑share partner to ensure seamless delivery of all responsibilities.
• Provide appropriate cover during planned absences where possible.
• Maintain clear communication to ensure priorities, tasks, and deadlines are effectively managed.

What We’re Looking For

• Significant experience as an Executive Assistant, ideally supporting senior executives.
• Experience in a combined EA / Office Manager / Reception or similar operational role.
• Excellent organisational skills, with the ability to manage multiple priorities in a job‑share environment.
• Strong interpersonal and communication skills, with confidence engaging senior stakeholders.
• A high level of professionalism, discretion, and confidentiality.
• Strong IT skills, including experience using Microsoft 365.
• A proactive, solutions‑focused approach and the ability to work both independently and collaboratively.

Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.

Join us and work for a world-leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (Careers - Smiths Group plc)