About the Role:
The Executive Assistant serves as the primary point of contact for internal and external people on all matters pertaining to senior management and their respective teams.
- Primary point of contact for the Global CEO and Global Investment team, both internally and externally
- Comprehensive diary management, including scheduling meetings across multiple time zones
- Coordination of international travel, including visa arrangements, detailed itineraries, and logistical support
- Planning and execution of Townhall meetings, including agenda coordination and logistical arrangements
- Light oversight of the administrative team, comprising two Executive Assistants and one Team Assistant
- Providing support on special projects and initiatives as required
- Managing CEO expenses with accuracy and efficiency, ensuring timely processing
- Leading the organisation of key company events, including the Summer Party, Team Building activities, and Christmas Party
- Planning and delivering twice-yearly partnership summits
- Organising an annual conference, overseeing all logistics and stakeholder coordination
- Managing the team’s schedule and logistics for key industry events, including Cannes and CES
- Keeping the department informed by sharing key communications and updates as needed
- Proactively engaging with the team and fostering collaboration
Experience we are looking for:
- Experience as an EA at CEO level
- Strong organisational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Experience managing a team
- Discrete and able to maintain confidentiality
- Behaves in a professional manner with tact and diplomacy
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and clients
- Excellent time-management, and problem-solving skills
- Strong verbal and written skills
- Pro-active, can-do attitude, solution-focused
- A team player who is personable, approachable and helpful
About the Agency:
Omnicom Media Group Europe (OMG EMEA) is the media division of Omnicom Group Inc., headquartered in London with offices in Manchester and Newcastle.
The Global Investment team at OMG EMEA is a dedicated unit to drive value creation and monitor and deliver media buying commitments to our well established and growing client base. It is built around experienced media traders, auditors and analysts whose job is to share and apply investment best practice across our global network and ensure that our clients always receive the best media value and investment guidance.
The team play a vital role quantifying and tracking media buying performance across all Omnicom Media Group markets for global clients. We strive to define new ways of measuring media value to ensure we continue to lead the industry in this area.
Flexible Working
We are committed to supporting and helping the Global Investment have a great work/life balance and a positive attitude to well-being. As part of this we have a flexible and hybrid working model as a core part of how we operate.
We believe flexible & hybrid working can increases individual motivation, improves performance and productivity, and reduces stress as well as helping manage wellbeing generally. We will work with you to implement the best flexible working solution for you without compromising team performance and client delivery.
Employee Benefits
We offer pension contributions, life insurance, health insurance, a generous holiday entitlement and many other employee benefits for all. We have an enhanced maternity leave, shared parental leave, paternity leave pay policy.
Diversity
At Global Investment, we are focused on equality and believe deeply in diversity & inclusion of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us different.
We welcome remarkable people from a broad range of backgrounds who bring their diverse attitudes, opinions, and beliefs into a culture where you are treated with respect and can be comfortable at work just being you. Embracing our differences results in a stimulating and inspiring environment will lead to everyone viewing the world, our work and each other with fresh eyes.
We are keen to encourage applicants from people from all walks of life and we want you to be at your best throughout the recruitment process, please discuss any specific adjustments with a member of the Global Investment People team.
Be Your Best
We want everyone to make the most of the opportunity to shine and showcase your talents and we are happy to make adjustments in the recruitment process so you can be your best. Please discuss any specific requirements with your dedicated Talent Team member or if you would feel more comfortable, you can email us confidentially at [email protected] to let us know how we can support you.
Diversity, Equity & Inclusion at OMG
At OMG, our vision is to be an agency where difference is valued and everyone is able to thrive in a culture of equality, inclusion and belonging. We are committed to providing a truly inclusive environment that reflects today’s society, where everyone is able to bring their true selves to work, and where diverse voices and backgrounds are valued, heard, and well-represented.
We will process your personal data in accordance with our Recruitment Privacy Notice which is available on https://omnicommediagroup.com/recruitment-privacy-notices/.
Omnicom Media Group UK London, England Office
Bankside 2, 90-100 Southwark Street, London, United Kingdom, SE1 0SW
