Job Title: Personal Assistant (PA)
Badili Africa? We're pioneering a transformative approach to technology refurbishment, setting the standard as the first of its kind in East Africa. With a vision to redefine the second-hand market, we're committed to elevating the experience of purchasing refurbished tech to the level of brand-new equipment. Our unique idea not only reflects our dedication to sustainability but also our belief in providing top-notch quality and reliability. As we embark on this journey, we're excited to expand our horizons and bring our innovative concept to new markets, shaping the future of technology consumption across the region. Join us as we revolutionize the way people perceive and embrace refurbished technology, making it just as appealing as buying brand new.
The Opportunity: We are seeking a dynamic and organized Personal Assistant (PA) with 3+ years of experience to provide comprehensive support to our executive team. The ideal candidate will ensure the smooth and efficient operation of daily tasks, demonstrating a high level of professionalism, discretion, and excellent communication skills. Proficiency in English is essential, with additional skills in Swahili and Hindi considered advantageous.
Core Responsibilities:
Executive Support:
- Manage and maintain executive schedules, including arranging appointments, travel, and accommodation.
- Organize and prioritize incoming correspondence, including emails, letters, and phone calls.
- Handle travel planning, including booking flights, accommodations, and coordinating ground transportation; create detailed itineraries.
- Coordinate meetings, conferences, and events, including logistical arrangements and preparation of materials.
- Maintain accurate records and files, both digital and physical, ensuring information is easily accessible.
- Handle confidential and sensitive information with discretion and confidentiality.
Communication:
- Serve as the primary point of contact for internal and external communications on behalf of the executive team.
- Draft and proofread correspondence, memos, and other written materials.
- Facilitate communication between the executive team and various stakeholders, including clients, partners, and employees.
Office Management:
- Oversee office operations, including managing office supplies, equipment, and facilities; maintain efficient filing systems and procedures.
- Coordinate with vendors and service providers to ensure the smooth functioning of office infrastructure.
Research and Analysis:
- Conduct research on various topics as directed by the executive team.
- Compile and analyze data to support decision-making and strategic planning.
- Prepare briefs, summaries, and reports based on research findings.
Team Collaboration:
- Collaborate with other department members to streamline processes and enhance efficiency.
- Provide support and assistance to colleagues as needed, fostering a positive and collaborative work environment.
Qualifications:
- Bachelor’s degree or equivalent experience in a relevant field.
- Proven experience in administrative support or executive assistance roles, with a minimum of 3 years in a similar position.
- Experience in travel logistics and bookings, ensuring seamless coordination of itineraries and accommodations.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills in English; proficiency in Swahili and Hindi is highly desirable.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
- Discretion and professionalism in handling confidential information.
- Strong interpersonal skills and the ability to interact effectively with individuals at all levels.
- Flexibility and adaptability to changing priorities and responsibilities.
Conclusion: This position offers an exciting opportunity for a motivated individual to contribute to the success of our organization. If you are highly organized, detail-oriented, and thrive in a dynamic environment, we encourage you to apply for this rewarding role. Badili Africa is an equal opportunity employer and is committed to diversity and inclusion in the workplace.
