E-Invoicing Project Manager

Job Description:

The E-Invoicing Project Manager will play an integral role in managing and overseeing the seamless execution of global e-invoicing programs. This position entails end-to-end ownership of project control, milestone tracking, governance reporting, and ensuring visibility across diverse stakeholders. The ideal candidate will bring exceptional leadership capabilities combined with a proven track record in e-invoicing program management, streamline invoicing processes, and achieve operational excellence.

• Develop and maintain comprehensive project plans.
• Monitor program progress and proactively identify risks, challenges, and dependencies to mitigate any obstacles effectively.
• Coordinate with cross-functional teams to ensure project deliverables align with overall business objectives.

• Create a detailed milestone tracker to monitor critical phases of e-invoicing program implementation globally.
• Ensure all stakeholders are informed of project timelines and key milestones to maintain accountability.
• Facilitate regular updates to ensure milestones are achieved in accordance with predefined schedules and standards.

• Prepare and deliver governance reports that provide a comprehensive view of program status to senior management and other stakeholders.
• Establish best practices for reporting and documentation to maintain transparency.

• Act as the central point of communication for all stakeholders involved in e-invoicing functions and operations, ensuring alignment and collaboration.
• Host regular status meetings, workshops, and presentations to provide updates and address stakeholder concerns.
• Facilitate feedback loops and maintain strong relationships with internal teams.

• Bachelor's degree in Business Administration, Project Management, Finance, or a related field. A Master's degree is preferred.
• Minimum of 5 years of experience in global e-invoicing program management or similar roles.
• Strong understanding of e-invoicing frameworks, compliance regulations, and regional requirements.
• Proficiency in project management tools and methodologies (e.g., Agile, Waterfall).
• Exceptional organizational and time-management skills to handle complex projects across multiple geographies.
• Excellent communication and interpersonal skills, with a demonstrated ability to engage stakeholders effectively.
• Advanced proficiency in Microsoft Excel, PowerPoint, Confluence, Jira and other reporting tools.

• Experience in creating and managing action item trackers and global status reports.
• Ability to work comfortably in a fast-paced, dynamic environment with competing priorities.
• Analytical skills to evaluate program performance and propose data-driven improvements.

• Detail-oriented: Ensures all aspects of program management adhere to the highest standards.
• Collaborative: Fosters a culture of teamwork and open communication among diverse stakeholders.
• Adaptable: Thrives in a global environment, handling changes and challenges with resilience.
• Innovative: Utilizes creative approaches to overcome obstacles and improve project outcomes.
• Accountable: Takes ownership of projects and drives them to successful completion.

Other Qualifications
The Winning Way behaviors that all Vertex employees need in order to meet the expectations of each other, our customers, and our partners.

• Communicate with Clarity - Be clear, concise and actionable. Be relentlessly constructive. Seek and provide meaningful feedback.

• Act with Urgency - Adopt an agile mentality - frequent iterations, improved speed, resilience. 80/20 rule – better is the enemy of done. Don’t spend hours when minutes are enough.

• Work with Purpose - Exhibit a “We Can” mindset. Results outweigh effort. Everyone understands how their role contributes. Set aside personal objectives for team results.

• Drive to Decision - Cut the swirl with defined deadlines and decision points. Be clear on individual accountability and decision authority. Guided by a commitment to and accountability for customer outcomes.

• Own the Outcome - Defined milestones, commitments and intended results. Assess your work in context, if you’re unsure, ask. Demonstrate unwavering support for decisions.

COMMENTS:

The above statements are intended to describe the general nature and level of work being performed by individuals in this position. Other functions may be assigned, and management retains the right to add or change the duties at any time.