Document & Information Lead

Job Purpose:

The Document & Information Lead is responsible for establishing and managing document control processes and systems across major capital projects. This role ensures that all project documentation is accurate, accessible, and compliant with internal standards and regulatory requirements. The position is critical for maintaining data integrity and supporting efficient project execution within the Project Controls framework.

This role will directly report to Head of Project Controls within Global Capital Projects

Key Responsibilities:

Document Management & Governance

• Develop and implement document control procedures aligned with GSK’s Project Management Framework (PMF).
• Maintain centralized document repositories for all project-related records.
• Ensure compliance with regulatory, contractual, and quality standards for documentation.
• Manage document workflows including creation, review, approval, distribution, and archiving.
• Control versioning and ensure traceability of all project documents.

Systems & Tools Administration

• Oversee the configuration and administration of document management systems (DMS).
• Ensure integration of document control systems with project controls tools (cost, schedule, risk).
• Provide user training and support for document management platforms

Quality Assurance & Compliance

• Conduct audits and checks to ensure document accuracy and completeness.
• Implement security protocols for sensitive and confidential information.
• Support external audits and regulatory inspections by providing accurate documentation.

Collaboration & Communication

• Interface with project managers, engineering teams, procurement, and contractors to ensure timely document flow.
• Interface with Digital Transformation Lead regarding Document and Information management implementation across GCP
• Act as the primary point of contact for document control queries and issues.
• Prepare reports and dashboards on document status and compliance metrics.

Why you?

Basic Qualifications & Skills:

• Bachelor’s degree in a related field.
• 10+ years of experience in Document Controlling, with at least 3 years in a leadership role within the pharmaceutical/life sciences industry or similar industries (Oil & Gas, Power/Energy sector)
• Hands on experience working as Document controller within large EPC projects.
• Expert in one of the Document management tools such as ACC, Aconex, Procore, Agora etc.
• Expert in implementation of SharePoint, SAP Document Management System (DMS), EDMS (Electronic Document Management Systems)
• Expert in Power BI / Excel – for reporting and analytics.
• Strong senior stakeholder management and project reporting capabilities.
• Familiarity with ISO standards for document control.
• Ability to lead a team and manage multiple projects simultaneously.
• Strong attention to detail and data integrity.

Preferred Qualifications & Skills:

Please note the following skills are not necessary, just preferred, if you do not have them, please still apply:

• MSc or other Chartered / Professional Qualification in a relevant discipline
• Good pharma background or working experience from capital projects. Not mandatory.
• Solid knowledge of GSK project process, User requirement management, quality and compliance requirement, site project completion and pre-start processes, and how these impact engineering and design, construction, commissioning, and qualification contracts
• Familiar with the GCP Project Management Framework (PMF), relevant engineering standards and compliance requirement as well as Quality Management Systems
• PMP (Project Management Professional) or CCP (Certified Cost Professional) or PMI-SP (Scheduling Professional) or Lean Six Sigma or similar process improvement credentials

If you have a disability and require assistance during the course of the selection process, you will have the opportunity to let us know what specific assistance you require in order to make suitable arrangements.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

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