Contract and Budget Administrator

Salary for this Role:

From £38,000 with benefits, subject to skill and experience.

Job Title:

Contract and Budget Administrator

Reports to:

Darren Warrington

Closing Date:

06/Apr/2025 23.59 GMT

Job Description:

Contract and Budget Administrator

Details of the role: Permanent, full-time. Working pattern: Monday – Friday.

About us…  

The Francis Crick Institute is Europe’s largest biomedical research institute under one roof. Our world-class scientists and staff collaborate on vital research to help prevent, diagnose and treat illnesses such as cancer, heart disease, infectious diseases and neurodegenerative conditions. 

The Crick is a place for collaboration, innovation and exploration across many disciplines. A space where the brightest minds can pursue big and bold ideas and discover answers to crucial scientific questions. We support them in a dynamic environment which fosters excellence with state-of-the-art infrastructure, cutting-edge facilities, and a creative and curious culture. We’ve removed traditional boundaries of departments, divisions and disciplines and instead have an open approach that supports every researcher. This gives us the freedom to take risks and carry out high-quality, pioneering research. Creating a space for discovery without boundaries helps us to turn our science into benefits for human health and the economy. 

About the role… 

Working within the Facilities and Infrastructure (F&I) team, you will be supporting and coordinating activities that support the F&I team under the guidance of the Head of Engineering Projects. As a Contract and Budget Administrator, your role will involve oversight of finance administration, including acting as the central source for raising purchase orders, ensuring invoices are accurate and processed on time using Workday.

You will also be assisting in the forecasting and monitoring of team budgets and supporting the preparation and monitoring of the annual F&I budget tracking spend against budget to ensure F&I meets budget targets in line with our functional plan.

What you will be doing… 

As a Contract and Budget Administrator at the Crick, your main responsibilities will be:

• Oversight of all F&I purchase orders and service partner contract activities, working with Head of Engineering Projects to assign duties and assisting the team so that required tasked are completed in an orderly and timely manner.
• Work as the team lead in F&I to raise and process orders on the Workday sourcing system. Including, purchase order raising, related invoice queries and running reports for team heads within F&I as requested.
• Prepare and implement a plan for monitoring activities related to the budget and administrative workload.
• Review F&I processes and procedures. Seeking ways to improve accuracy of reporting and opportunities to increase effectiveness.
• Overview of spend, monitoring the purchases made not on the main purchasing system, reviewing and analysis of expenditure. Seek to make recommendations where efficiencies can be made.
• Coordinate onboarding and engagement of consultants/consulting firms in accordance with the Crick’s rules and procedures and follow-on payment of fees for services rendered

About you…  

You will have… 

• Educated to degree level or equivalent
• Experience of working in a structured environment and a good understanding of the project lifecycle
• Awareness of budget control and purchase ordering processes; ideally this would be in the facilities or estates teams.
• Awareness and experience of project contract management; within an FM service delivery and on minor/major projects
• Experience of building relationships and collaborating with a broad set of stakeholders - to Head of Department level as norm, and Director by exception
• Experience of tracking and prioritising workload

• Comfortable working in a dynamic, fast paced environment, with the ability to work effectively both independently and within a team

To see the complete job description click here.  

About Working at the Crick… 

Our values  

Everyone who works at the Crick has a valuable role to play in advancing the Crick’s mission and shaping our culture! 

• We are bold. We make space for creative, dynamic and imaginative ideas and approaches. We’re not afraid to do things differently. 

• We are open. We’re highly collaborative and interactive, and make sure our activities are visible to the outside world. 

• We are collegial. We show respect for one another, work cooperatively and support the wider community. 

At the Francis Crick Institute, we believe that diversity and inclusion are essential to driving innovation and scientific discovery. We are committed to creating a workplace where everyone feels valued, respected, and empowered to succeed, regardless of their background, identity, or personal circumstances. We actively encourage applications from individuals of all genders, ethnicities, abilities, and experiences. We want to ensure that everyone can apply and be part of our recruitment processes and so we'll make reasonable adjustments if you need them - just let us know when you apply. If you need assistance with applying (i.e., would like to apply by phone or post) please email: weronika.kucala@crick.ac.uk

To find out more about life at the Crick click here.

What will you receive?  

At the Francis Crick Institute, we value our team members and are proud to offer an extensive range of benefits to support their well-being and development: 

• Generous Leave: 28 days of annual leave, plus three additional days over Christmas and bank holidays. 

• Pension Scheme: Defined contribution pension with employer contributions of up to 16%. 

• Health & Well-being: 

• 24/7 GP consultation services. 

• Occupational health services and mental health support programs. 

• Eye care vouchers and discounted healthcare plans. 

• Work-Life Balance: 

• Back-up care for dependents. 

• Childcare support allowance. 

• Annual leave purchase options. 
• Crick Networks offering diverse groups’ support, community and inclusive social events.

• Perks: 

• Discounted gym memberships, bike-to-work scheme, and shopping discounts. 

• Subsidised on-site restaurant and social spaces for team interaction. 

• Development & Recognition: Comprehensive training, mentoring, and a pay structure with performance-linked progression. 

Find out what benefits the Crick has to offer:

For more information on our great pay and benefits package please click here: https://www.crick.ac.uk/careers-and-study/life-at-the-crick/pay-and-benefits

Equality, Diversity & Inclusion:

We welcome applications from all backgrounds. We are committed to providing equal employment opportunities, regardless of ethnicity, nationality, gender, sexual orientation, gender identity, religion, pregnancy, age, disability, or civil partnership, marital or family status. We particularly welcome applications from people who are Minority Ethnic as they are currently underrepresented in the Crick at this level.

Diversity is essential to excellence in scientific endeavour. It increases breadth and perspective, leading to more innovation and creativity. We want the Crick to be a place where everyone feels valued and where diversity is celebrated and seen as part of the foundation for our Institute’s success.

The Crick is committed to creating equality of opportunity and promoting diversity and inclusivity. We all share in the responsibility to actively promote dignity, respect, inclusivity and equal treatment and it is our aim to ensure that these principles are reflected and implemented in all strategies, policies and practices.

Read more on our website: https://www.crick.ac.uk/careers-and-study/life-at-the-crick/equality-diversity-and-inclusion