Content Operations Executive (Speaker & Talent logistics) FTC 5 Months

Informa Festivals marks an exciting new chapter in B2B events, bringing some of the world's most influential creative, technology and business festivals together. We’re combining prestigious brands like Cannes Lions, Black Hat, Money20/20 and London Tech Week with cutting-edge marketing intelligence platforms and advisory services to deliver unmissable experiences and insights.

Our festival-led approach reimagines traditional B2B events, creating powerful, immersive experiences that drive innovation and industry advancement. Building on decades of expertise and powered by Informa's international reach, we're shaping the next generation of business festivals.

About the Role

We are seeking a highly organised and proactive Content Operations Executive to join our team. This role is pivotal in ensuring a seamless experience for speakers, hosts, and stakeholders throughout the event cycle. You will work closely with talent, production teams, and other stakeholders to deliver exceptional content sessions and ensure the success of our events.

Key Accountabilities

Talent and Asset Management

· Maintain concise and professional correspondence with talent, supporting them throughout their speaker journey.

· Coordinate and collate speaker bios, headshots, session descriptions, and track speaker pass registrations.

Stakeholder Collaboration

· Work closely with multiple stakeholders, including content managers, session hosts, talent managers, executives, and communications directors.

· Confidently communicate session details, track updates, and address special requests such as greenroom arrangements, security, and makeup artists (MUA).

Content and Production Coordination

· Collate technical requirements for all content sessions and communicate them to the production team.

· Track updates on the content portal (in-house CMS platform) and maintain the content tracker on Monday.com.

· Proofread talent webpages and marketing assets to ensure accuracy and quality.

Event Preparation and Delivery

· Oversee speaker guest registrations and correspond with applicants.

· Create and maintain rehearsal schedules throughout the event cycle.

· Schedule briefing calls with speakers and their teams.

· Ensure information guides and the speaker hub are up to date.

· Communicate pass and registration details effectively.

Speaker and Audience Experience

· Ensure speakers and audiences have an exceptional experience from confirmation to event delivery.

· Manage post-event communications, including collating feedback, quotes, and sharing photos and footage.

Diversity, Equity, and Inclusion Advocacy

· Act as an advocate and ally for diversity, equity, and inclusion.

· Ensure transparent and equitable engagement processes for speakers, making reasonable adjustments for individual needs where appropriate.

Event Attendance

· Attend Cannes Lions in June to oversee and support event delivery.

Skills, Experience & Qualifications Required

● Strong organisational and time management skills, with the ability to manage multiple tasks and meet deadlines effectively.

● Excellent attention to detail, ensuring all deliverables are of the highest quality.

● Proven experience in talent management, event coordination, or a related field, including on-site event management (highly desirable).

● A creative thinker who can confidently generate and develop new ideas.

● Ability to work collaboratively with multiple stakeholders and communicate effectively with individuals at all levels of seniority.

● Demonstrated ability to remain calm and perform well in a high-pressure, fast-paced environment.

We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

Our benefits include:

• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount
• Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
• Recognition for great work, with global awards and kudos programs
• As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

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