Company Secretarial Assistant

The Role

Reporting to a Manager within the LSEG Company Secretariat team based in London, this role will contribute to the LSEG Company Secretary team’s mandate to ensure that the implementation of corporate governance requirements are met and that appropriate legal and statutory compliance is maintained for the Group. This role will assist with providing the highest quality of company secretarial and governance support to portfolio of subsidiaries. In addition, the role will work with and support other colleagues within the Company Secretariat team.

This position would be ideal for a committed Company Secretarial professional who is looking to challenge themselves within a driven and friendly team environment.

Key Responsibilities

• Assisting the efficient and effective secretarial and administrative service to a portfolio of key subsidiaries including scheduling meetings, drafting agendas, preparing board packs, attendance at meetings, taking minutes at meetings, and following up on actions.

• Handling statutory administration of subsidiaries including maintaining statutory records, responsibility for appropriate filings with Companies House and updating the Group’s database (GEMs) with any changes.

• Handling the on-boarding, induction and annual programme of director training for a portfolio of key regulated subsidiaries including supplying relevant induction materials, supporting regulatory notifications (where required), and ensuring conflicts of interest are up to date, scheduling induction meetings and director training sessions etc.

• Handling the year end statutory accounts process for UK subsidiaries including the review of subsidiary accounts and financial documentation as the need arises throughout the year.

• Record keeping and responding to legal, regulatory and other external information requests, second line reviews and internal audit.

• Supporting a range of governance projects as required.

Experience and Skills

• Educated to degree level or equivalent, and part qualified /studying towards the Chartered Governance Qualifying Programme qualification.

• Prior experience of working in a company secretariat function

• Experience of drafting resolutions and related paperwork for subsidiary corporate actions.

• Exposure to drafting Board or Committee minutes.

• Friendly, with the ability to work collaboratively within a team.

• A ‘can do’ attitude!

• Strong attention to detail and communication skills, both written and verbal.

• Strong level of IT literacy.

• Previous experience using Diligent and GEMS is desirable, but not essential.

Join us and be part of a team that values innovation, quality, and continuous improvement. If you're ready to take your career to the next level and make a significant impact, we'd love to hear from you.

LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.

Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.

Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce.

We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.

You will be part of a collaborative and creative culture where we encourage new ideas. We are committed to sustainability across our global business and we are proud to partner with our customers to help them meet their sustainability objectives. Our charity, the LSEG Foundation provides charitable grants to community groups that help people access economic opportunities and build a secure future with financial independence. Colleagues can get involved through fundraising and volunteering.

LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.

Please take a moment to read this privacy notice carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it’s used for, and how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.