Company Secretarial Assistant

At Octopus, we’re entrepreneurs and we’re investors, on a mission to back the people, ideas and industries that will change the world. 

We think working here is great, but we’re understandably bias. Click here to explore Life at Octopus.

What's in it for you?

This is an exciting opportunity for someone looking to develop their career within a dynamic Legal & Governance team. You will gain hands-on experience working closely with senior professionals, supporting the Lead Company Secretary for Octopus VCTs and the Assistant Company Secretary, across the VCT portfolio.

The team

You will be part of a small team, currently comprising 3 people, which is part of the wider Legal and Governance team.

Responsibilities: 

• Preparing agendas for Board and Committee meetings (Audit & Risk, Nominations & Remuneration, and Management Engagement).
• Collate and distribute all board papers via Board Intelligence.
• Administrative arrangements and liaison with all VCT boards to agree meeting calendars and make suitable arrangements (room bookings, catering etc.). 
• Maintain statutory records for each VCT. 
• Undertake all Companies House filings; e.g CS01s, SH01s. 
• Prepare documentation for all share buy-backs including liaising with broker and registrar.
• Arrange allotments documentation, liaising with registrar and corporate advisor. 
• Draft and file share premium cancellation documentation.  
• Involvement in the annual and interim report process. 

• CGI part-qualified/qualified  
• An enthusiasm and passion for a career in Company Secretariat – You thrive in the world of corporate governance and regulatory compliance, finding satisfaction in ensuring that businesses operate with transparency and integrity.
• Emotional intelligence and an enquiring mind – You understand the nuances of board dynamics and stakeholder relationships, adapting your approach to foster collaboration and drive effective decision-making.
• Proactive – having ideas and showing initiative – You bring fresh perspectives to the table, contributing innovative solutions that strengthen governance frameworks and support the team’s overall success.
• Attention to detail –Whether drafting board minutes, reviewing compliance documents, or preparing regulatory filings, you take pride in accuracy and thoroughness.

What we offer

💰 A competitive salary, bonus, pension and share incentive plan 
✈️ Untracked holiday 
🏡 Hybrid working – our people spend 3 days a week in the office 
⚓ Anchor (our wellness hub) which includes Headspace, one to one coaching through Wellness Cloud, Digital GP, Shout & more 
👪 Up to 6 months paid parental leave regardless of gender 
❤️ Life insurance, critical illness cover and income protection 
🏥 Private medical insurance for you and your family 
🚗 Electric vehicle leasing 

Our Values 
At our core, we believe that how a company behaves is just as important as what it does. That’s why we chose to become an accredited B Corp (the equivalent of a Fairtrade coffee stamp but for companies) and to change our Articles of Association so that the interests all our stakeholders – employees, customers, communities, environment and shareholders – are considered in every decision we make.   

We are committed to building a workplace where diversity is valued, and inclusion is a priority. By providing equal opportunities for growth and development, we embrace and celebrate all races, genders, religions, sexual orientations, ages, disabilities, and socio-economic backgrounds. We believe teams achieve their best when every member feels safe, respected and empowered to be their authentic selves.

We're proud to be disability confident and are committed to supporting candidates with a disability, including neurodiversity and mental health conditions, throughout the recruitment process. Applicants are welcome to opt-in to the disability confident scheme as part of our application process. If you require any adjustments to the interview process, we’ll be happy to accommodate where possible.