Company Secretarial Assistant

Company Secretarial Assistant
 

Location: GSK HQ, London (2-3 days on site per week)

We are hiring for a Company Secretarial Assistant who will work on a broad range of activities within GSK’s Corporate Secretariat Global Subsidiary Operations team. The role provides an opportunity to support a variety of key functions at GSK, and to learn and develop your career within a large and very experienced Corporate Secretariat team to learn from.
 

Job Purpose :

• Member of the Global Subsidiary Operations team within Corporate Secretariat.

• Assists Assistant Company Secretaries and Senior Assistant Company Secretaries in the day-to-day operations of the Company Secretariat.

Key Responsibilities include, but are not limited to:

Regulatory Compliance

• Assist in the preparation and filing of statutory returns and documents with Companies House.

• Ensure compliance with the Companies Act, Listing Rules, and other relevant legislation and regulations.

Corporate Governance

• Ensure compliance with the Group’s corporate governance processes, including Corporate Legal Entity Integration Team (CLEIT), Corporate Administration and Transaction Committee (CATC), Insider and Business Confidential lists, and Document Execution (DocEx).

Transaction Support

• Support the execution of Corporate Secretariat aspects of transactions and other special projects (e.g. M&A; joint ventures and other collaborations; and Group reorganisations) initiated by Corporate Development, Corporate Finance, Tax, Treasury and other corporate functions.

• Support Assistant Company Secretary and Senior Assistant Company Secretary in the on-going rationalisation of the Group’s subsidiary structure and support the strike-off, liquidation and other elimination of allocated entities.

Confidentiality and Disclosure

• Participate as part of the team responsible for obtaining GSK plc Disclosure Committee approval and making RNS and US EDGAR releases of announcements and the filing of documentation at the National Storage Mechanism.

• Provide support to the Disclosure Committee including arranging meetings, circulating materials, and maintaining logs of future announcements, decisions and announcements released.

Board Support

• Provision of board support to certain allocated Group entities that hold scheduled physical board meetings, including scheduling and, arranging meetings, following up on actions and maintaining the actions arising log, planning the agenda, preparing board packs, attending and minuting meetings and ensuring appropriate governance is applied.

Equity Interest Portfolio

• Support the Group’s Equity Investment portfolio of shareholdings in third-party companies, including actioning the bi-annual reconciliation.

• Participate in voting at Equity Investment companies’ Annual General Meetings.

• Assist with various ad hoc queries that arise

Why you? 

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:

• Graduate Member (GradCG ) of the Chartered Governance Institute.

• Previous experience of leading or working in cross functional project teams e.g. a re-organisation.

• Proven time management and prioritising skills.

• Good communication skills (clarity and succinctness).

• Proven influencing skills.

• Team orientation.

• Attention to detail.

• Curiosity and willingness to ask questions.

• Enthusiasm.

Preferred Qualifications:

If you have the following characteristics, it would be a plus:

• Knowledge and understanding of the operation and administration of a complex multi-national organisation with multiple legal entities world-wide.

Closing Date for Applications: 29th March 2025 (COB)

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on Ukdiversity.recruitment@gsk.com or 0808 234 4391.  The helpline is available from 8.30am to 12.00 noon Monday to Friday, during bank holidays these times and days may vary.

Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a UK Recruitment FAQ guide. Click the link and scroll to the Careers Section where you will find answers to multiple questions we receive .

As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it.  Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

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