Company Secretarial Assistant 

Company Secretarial Assistant

Division – Corporate Governance

Department – Central Secretariat

Salary – Ranging from £50,000 to £56,000 per annum (Salary offered will be based on skills and experience)

About the FCA

The FCA regulates the conduct of 45,000 firms in the UK to ensure our financial markets are honest, fair and competitive. Follow this link to find out more About the FCA

The Corporate Governance division comprises the following functions:

• Central Secretariat (incorporating the Conflict of Interests (COI) Policy Team and Senior Managers Regime (SMR) Support Function)

• Consumer Panel Secretariat

• Decision-Making Committees Secretariat (DMCS)

• Practitioner Panels Secretariat

The Central Secretariat sits at the heart of the Financial Conduct Authority (FCA) and the Payment Systems Regulator (PSR). The team works with the FCA and PSR Boards and senior executive committees of the FCA. It also owns the organisational COI policies for staff and non-executive directors and supports the SMR function. 

What will you be doing?

• Providing governance expertise to one or more of the FCA’s senior executive committees and/or the FCA and PSR Boards and committees, assisting with agenda and meeting planning, minute-taking and follow up work 

• Working with key stakeholders, including the Chairs and committee members, to ensure that committees operate effectively and efficiently

• Reviewing and updating procedures to ensure that they are in line with governance best practice 

• Leading governance projects

• Notifying changes to Companies House records

• Keeping up to date with, and providing advice on, governance issues

What will you get from the role?

The role will suit a talented, ambitious and agile individual who wants to develop their governance and/or company secretarial skills and experience. 

You will contribute to ensuring high quality and efficient decision-making and will work with the most senior stakeholders of the business on high-profile issues in a fast-paced environment where problem-solving and strong judgement are essential. The role provides opportunities for progression and personal development, including study for professional qualifications.

Which skills are required?

We are a Disability Confident Employer; therefore, disabled people or individuals with long-term conditions who best meet the minimum criteria for a role will go through to the next stage of the recruitment process. (To learn more about the Disability Confident Scheme Click Here)

Minimum

• Strong formal minute-taking skills and experience at senior executive and Board level

• Governance and/or company secretarial experience, including supporting boards and senior decision-making committees

• Demonstrable experience of excellent stakeholder management at a senior level

Essential

• Proven experience working in a fast-paced environment with a strong ability to prioritise tasks effectively to meet tight deadlines

• Previous experience working in a role that required use of judgement to make decisions autonomously, knowing when to escalate

• Sound attention to detail – can demonstrate taking pride in work and ensuring it is of the highest standard

• Strong organisational, prioritisation and negotiation skills 

• Discretion and the ability to gain others' trust

• Ability to ensure compliance with requirements to maintain and protect information appropriately

• An ability to respond positively to change, adopting a flexible approach to new ideas, assignments and approaches

• Project management skills

Our Values & Diversity

We are proud to be an inclusive employer and our ambition is to cultivate a culture for all employees that respects their individual strengths, views, and experiences. We believe that our differences and similarities enable us to be a better organisation – one that makes better decisions, drives innovation, and delivers better regulation.

Within the workplace you will have access to various employee resource groups which aim to promote and achieve a healthy work / life balance and support our diversity ambitions.

Did you know? 50% of our Executive Committee are women.

The FCA is committed to achieving greater diversity across all levels of the organisation. Given this, we particularly welcome applications from men, minority ethnic, disabled, and neurodivergent candidates for our role.

Benefits of working at the FCA

• 25 days holiday per year plus bank holidays

• Hybrid working (work from home up to 60% of your time)

• Private healthcare with Bupa 

• A non-contributory Pension of at least 8%

• Life assurance

• Income protection

We also have a competitive flexible benefits scheme which gives you the opportunity to create a personalised benefits package, tailored to suit your lifestyle.

We welcome applications from candidates who are looking for flexible arrangements. Many of our staff work flexibly including working part-time, staggered hours, and job shares. We can’t promise to give you exactly what you want but we can explore what might work best for both sides.

Follow this link to see what life is like at the FCA - Life at the FCA

Application Support

We are dedicated to removing barriers and ensuring our application process is accessible to everyone. We offer a range of adjustments to make your application experience as comfortable and straightforward as possible.

If you have an accessibility need, disability, or condition requiring changes to the recruitment process, please contact your recruiter using the details below and they will be happy to discuss this further with you.

Useful Information and Timeline

This role is graded Senior Associate – Corporate

SC Clearance is required for this role - SC Guidance The successful candidate will hold or will be required to obtain Security Clearance (SC) level vetting.

• Advert Closing Date: 23:59 on 8th December

• CV Review/Shortlist: W/C 9th December

• Case Study Assessment & Competency Based Interview: W/C 16th December

Your Recruiter will discuss the process in detail with you during screening for the role, therefore, please make them aware if you are going to be unavailable for any date during this time. 

Got a question?

If you are interested in learning more about the role, please contact: 

• For internal applicants, please contact Melanie Dubock at [email protected]

• For external applicants, please contact Chhavi Bartaria at [email protected]

Applications must be submitted through our online portal. Applications sent via email will not be accepted.