Communications and Events Coordinator

We have the opportunity for a Communications & Events Coordinator to join our Marketing & Communications department here at Tokio Marine Kiln. You will report to Head of Marketing & Communications and will manage TMK’s company events (virtual and in-person) and corporate hospitality programme, and support internal and external communications activities.

The role includes responsibility for:

• Designing and running the corporate hospitality programme, including coordinating and managing both small- and large-scale corporate events (virtual and in person) for internal and external clients, including monthly town halls, masterclasses, recognition awards, management and coverholder forums.

• Monitoring event budgets, source and book venues, propose and secure approvals and source collateral, gifts and prizes.

• Producing detailed plans for events including timelines, venues, suppliers, legal obligations, staffing requirements and budgets, as well as managing event and supplier contracts, governance and payment process.

• Maintaining accurate and up to date status lists for each event, also ensuring insurance, legal and health and safety obligations are adhered to. Some travel may be required.

• Providing communications and marketing support by keeping the internal and external events planner up to date, in addition to preparing, distributing, and monitoring emails for internal and external audiences.

• Drafting content where required, producing simple graphics for social media posts, assisting the team in uploading content to key channels including our intranet, websites, and social media.

• Contributing ideas for and supporting the delivery of campaigns and promotional initiatives.

The successful candidate will have demonstrable experience within corporate event management and may hold qualifications in any marketing or communications-related discipline. Experience working within the insurance/London market is preferred, as are design capabilities such as Photoshop, Adobe Acrobat, InDesign. We are looking for someone with strong interpersonal and communication skills, who has the ability to work using own their initiative and also has a creative flair.

The successful candidate will be welcomed into the TMK family to help us further our purpose of enabling our clients to fulfil their ambitions whilst benefiting society and our people. We are committed to ensuring a safe, open, inclusive and empowering environment in which all of our people can thrive. All employees have the opportunity to join one or a number of inclusion network groups or take part in CSR and charitable activities. TMK is signed up to the Disability Confident Employer Scheme and we also accommodate flexible working, subject to the TMK flexible working policy.

As an underwriting firm with over 140 years’ experience of protecting clients from changing risks we put our confidence in the ability and talent of our people. We aim to be a ‘Good Company’ and this means being a great and inclusive company to do business with and being a great place to work. Our culture is founded on our core values of empowerment, inclusion, excellence, integrity, teamwork and innovation. We seek to recruit the best talent by endeavouring to reach diverse talent pools, offering dynamic working arrangements and investing in development.

To make your experience as comfortable as possible, please let us know if you require any reasonable adjustments or additional assistance during your application process. At Tokio Marine Kiln we are here to support you, please be reassured that we will do all that we can to ensure that your specific needs are met. Please reach out to [email protected] in confidence, to discuss any specific assistance or requirements that you have.

If you encounter difficulties submitting your application, please email [email protected].

If you are interested in this vacancy and would like to apply or find out more, please follow the links to apply. You can also share this vacancy with your network using a number of social media platforms.