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ROLE TITLE: Business Support Administrator
REPORTING LINE MANAGER: Chief of Staff, AATL/eVessels
ROLE OVERVIEW:
As a Business Support Administrator, you will provide high-level administrative and organisational support to the Chief of Staff and leadership team at Artemis Technologies.
As a key member of the team, you will ensure smooth day-to-day operations by managing diaries, coordinating travel, and supporting meetings and events. The Business Support Administrator will be highly organised, detail-oriented, and adaptable, with a proactive approach and a strong desire to learn and grow within the organisation.
KEY RESPONSIBILITIES/ACCOUNTABILITIES:
Diary & Travel Management
- Assist with scheduling and managing calendars across multiple time zones.
- Book travel and accommodation in line with company policies.
- Ensure itineraries and logistics are accurate and communicated clearly.
Meeting & Event Support
- Help schedule meetings and keep calendars up to date.
- Prepare simple agendas and assist with follow-up actions.
- Take clear notes during meetings and share minutes when needed.
- Support team events and on-site visits, including arranging catering.
- Book meeting rooms and check availability.
Communication & Administration
- Draft clear, professional emails and documents.
- Act as a friendly, professional first point of contact for internal and external stakeholders.
- Manage incoming and outgoing post, including registered mail.
Reporting & Documentation
- Update weekly deliverables and maintain digital display screens.
- Assist with preparing presentations and basic reports.
- Raise purchase quotes and purchase orders on the ERP system.
- Complete expense reports accurately and on time.
Operational Support
- Monitor and replenish kitchen and office supplies.
- Coordinate staff accommodation at Artemis apartments, liaising with cleaners and estate agents for maintenance.
- Manage apartment keys and related logistics.
Additional Responsibilities
- Undertake any additional tasks as requested by your Line Manager or the Senior Leadership Team.
- Due to the operational support required of this role it is expected that this is a full-time on-site role.
KNOWLEDGE AND SPECIALIST SKILLS:
Education & Experience:
- Graduate or an administrator with a minimum of 3 years’ experience
- Comfortable using Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
- Experience with travel booking and/or expense systems is desirable.
Key Skills Required:
- Highly organised with strong attention to detail.
- Good written and verbal communication skills.
- Professional, discreet, and approachable.
- Able to work independently and manage multiple tasks.
- Willing to learn and grow in a fast-paced environment
Life at Artemis Technologies
At Artemis Technologies, you will not just be starting a new job, you are joining a passionate team. Everything we do is driven by our purpose and mission: to decarbonise high-speed maritime transport and lead the RACE towards a sustainable future. We CARE for our planet, and our people, who are helping us protect it, that includes you.
At the heart of our culture are four core values that connect us, shape the way we collaborate, and guide the meaningful impact we strive to make together:
We are Accountable: You will be trusted to take ownership, face challenges head-on, and contribute to meaningful solutions. We value people who are committed, prepared, and take pride in getting things done right.
We are Responsible: Integrity, honesty, and respect are at the core of how we work. You will be part of a team that supports each other, follows through, and always strives to do the right thing, for each other and for the planet.
We are Entrepreneurial: We think big, stay curious, and welcome new ideas. You will be encouraged to innovate, question the norm, and go the extra mile, because progress demands bold thinking and practical action.
We are Collaborative: You are joining a high-energy, friendly team that believes in the power of working together. We build trust, lift each other up, and share success as one team.
Work is just one part of life here. We are proud to foster an inclusive culture where everyone can thrive, and have fun along the way. From team socials and wellness activities to events for you and your family, we make time to enjoy the journey, build real connections, and celebrate what matters most.
We are proud of what we do, and even more proud of how we do it, together, building a more sustainable future, one wave at a time.
Remuneration
Artemis Technologies Ltd offers a competitive salary commensurate to the successful candidate’s experience, plus a comprehensive benefits package which includes:
- Private Medical
- Health Cashback
- Group Income Protection
- Stakeholder
- Sponsored Translink annual travel card loan
- Cycle to Work
- Electric Vehicle
- Life Insurance (3 x salary)
- Employer Assistance
- 22 days holiday plus 13 public/bank/closure holidays (pro-rata). You will also accumulate up to 5 service – related holidays over your first five years of employment.
- Regular social events (staff and family).
Equal Opportunities
Artemis Technologies is an equal opportunities employer and therefore is committed to promoting diversity and equality of opportunity and does not discriminate, whether on grounds of race, gender, sexual orientation, gender re-assignment, disability, age, class, religion or belief, community background or passport held. These principles underpin our professional behaviour and are embedded in our policies, procedures, day-to-day practices, and external relationships. We therefore welcome and encourage job applications from a fully diverse range of candidates.
We monitor the community background and sex of our job applicants and employees in order to demonstrate our commitment to promoting equality of opportunity in employment and to comply with our duties under the Fair Employment & Treatment (NI) Order 1998. If you do not answer the related application questions, we are encouraged to use the residuary method of making a determination, which means that we can make a determination as to your community background on the basis of the personal information supplied by you in your application form.
Note: If you provide these details you are obliged to do so truthfully as it is a criminal offence under the Fair Employment (Monitoring) Regulations (NI) 1999 to knowingly give false answers to these questions.
Privacy
We are committed to protecting the privacy and security of your personal information as per the terms of our Privacy Policy, available on request from Artemis Technologies Ltd.
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