Business Assistant Analyst LEGAL

Job Description
Business Assistant Analyst - Legal Group - Global Lending, Legal Technology & JPMSE Legal
Position Overview: Business Assistant Analyst to provide strategic support to 3 Legal Managing Directors across Global Lending, Legal Technology and Head of JPMSE Legal /Senior Country Counsel Germany, which incorporates support in our EMEA ex-UK locations and responsibilities for managing our in house legal secondee process, alongside support to the Capital Markets group. This high-impact role involves collaboration with top-tier Legal leaders and senior counterparts across the firm, delivering a complex global facing set of responsibilities, and supporting to drive key business objectives. The ideal candidate will possess exceptional leadership and relationship management skills, with the ability to navigate a dynamic, multinational business landscape.
Key Responsibilities:

• Strategic Executive Support:
  • Full ownership of executive diary and time management, coordinating with global senior stakeholders to optimize scheduling and logistics.
  • Provide executive support to Global Practice Group heads and senior leaders within the Legal department.
  • Adhoc support to broader team
  • Regional ownership for secondee process
• Leadership in Business Relationship Management:
  • Act as a point of contact for outside counsel on behalf of senior lawyers.
  • Cultivate and maintain strategic business relationships across the organization, partner with Business Management Office and broader support groups
  • Management of onboarding/offboarding secondees to the legal Department.
• Global Event and Meeting Leadership:
  • Lead the planning and execution of high-profile events, including offsites, town halls, and legal conferences.
  • Direct logistics and agenda management for senior executive visits, collaborating with cross-functional teams and counterparts.
• Talent Acquisition and Development Oversight:
  • Support Global Senior Stakeholders with the legal recruitment strategy, ensuring alignment with HR process.
  • Spearhead onboarding and orientation programs for new joiners, in partnership with business management and other functional groups.
• Comprehensive Travel and Financial Management:
  • Coordinate complex global travel logistics, including flights, Visa's, accommodation, and ground transportation.
  • Manage travel budgets, pre-authorizations, and expense processing within corporate policy.
  • Legal Expense and Invoice management
• Advanced Documentation and Reporting:
  • Prepare pre-meeting materials, create PowerPoint presentations, and support legal documentation processes.
  • Manage practice group organizational charts, headcount forecasting, and strategic reporting.
  • Proactive management of confidential external, time sensitive correspondence.
• Process Innovation and Implementation:
  • Develop and implement innovative processes for filing systems, budget tracking, and stakeholder engagement in line with Practice group requirements.
  • Oversee the management of legal technology and applications, ensuring optimal utilization.
• Executive Training and Mentorship:
  • Implement and champion a \"Train the Trainer\" program to support VP lawyers.
  • Enhance administrative capabilities across the legal team in partnership with the Assistant Supervisor.

• Industry Leadership and Initiative:
  • Stay informed about industry trends and become an integral part of the legal group.
  • Active group participations in Legal focused initiatives.
  • Lead and participate in business resource groups and initiatives.
  • Drive organizational culture and engagement.

Essential Skills and Experience:

• Proven ability to build and maintain strong relationships at all organizational levels.
• Expertise in complex global diary management with full competency in Outlook.
• Strong judgment and ability to manage competing priorities effectively.
• Executive-level in person communication skills through various modes.
• Experience in arranging complex, multi-leg International travel itineraries.
• Proactive problem-solving skills with the ability to offer independent solutions.
• Advanced technical capabilities, strong awareness of firms Technology.
• Professional and polished demeanour, maintaining composure under pressure.
• Positive, common-sense attitude with a strong desire to learn and collaborate with Business Assistants and support groups in person and across remote locations.
• Flexibility and adaptability to change, with the ability to pivot quickly.
• Initiative-driven, ensuring tasks are completed with a deadline driven approach, without prompting.
• High attention to detail and full ownership to completion.
• Strong teamwork ethic, capable of building and maintain networks and ability to cover additional roles and responsibilities.
• Ability to quickly understand the organizational landscape and key stakeholders.

This role offers the opportunity to work in a fast-paced, global environment, supporting senior leaders and contributing to the success of our Legal functions.
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
About Us
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
About the Team
Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we're setting our businesses, clients, customers and employees up for success.