Board Support Administrator / Legal PA

Primary DetailsTime Type: Full time

Worker Type: Employee

The opportunity

QBE European Operations (EO) are recruiting for a Board Support Administrator on a 12 month fixed term contract to join our ever-growing Company Secretariat team as part of the wider Legal function. This role is an integral part of the team and will provide high quality administration and team support. This is the perfect opportunity for someone with a keen eye for detail and a passion for working with senior stakeholders in a fast-paced environment.

Your new role

• Arrange, administer, and facilitate meetings within the formal governance structure which includes the formal Board, Committee and Management Group meetings as required. This will involve liaising with numerous departments/EAs/PAs to check availability of attendees, sending meeting invites, in addition to other logistical and operational arrangements for meetings..

• The collation and review of meeting papers, building meeting packs and uploading these to an electronic Board portal and a Sharepoint site.

• Maintain oversight of the Company Secretariat Outlook calendar which is used for sending out governance meeting invites amongst other information recorded on the calendar. .

• Provide appropriate support for other Company Secretarial activities including: the, signing of documents; Notarisation and Apostilling of documents including Powers of Attorney and other similar documents, and oversee the budget for these costs; and monitoring the review of regulatory documents by the team.

• Assist with KYC requests and other ad hoc requests for information/documents.

• Build and maintain strong and effective relationships with the Company Secretariat and Legal teams and other key stakeholders eg Non-Executive Directors.

• Assist with maintaining up to date entity records, including the electronic statutory register database (Diligent Entities, formerly known as Blueprint) and filings at Companies House supported by relevant team members as required

• Ensure key documents used by the Company Secretariat team are kept up to date, including structure charts and list of meetings scheduled through the year

About you

• Previous experience in corporate governance, company secretarial or legal roles preferred.

• Excellent organisational skills with a keen attention to detail.

• Proficiency in Microsoft Office Suite and document management software.

• Exceptional written and verbal communication skills.

• Ability to liaise with senior stakeholders of the business.

• Ability to work independently, manage multiple priorities, and meet deadlines.

• Discretion and integrity in handling confidential information.

Why QBE? At My Best 

 At QBE, we want our people to feel rewarded and inspired to perform at their best, that’s why we have created “At My Best”. It’s our connection, our way of showing we have your back. We understand that one size doesn’t fit all and that priorities can change depending on your life stage. That is why our blend of wellbeing initiatives and benefits offer flexibility to suit what matters most to you. It’s in the culture of our business, our QBE DNA, to support our people. Everything we do is underpinned by our QBE DNA.

We’re an international insurer that’s building momentum towards realising our vision of becoming the most consistent and innovative risk partner. We can never really predict what’s around the corner, but at QBE we’re asking the right questions to enable a more resilient future – helping those around us build strength and embrace change to their advantage.

QBE aims to build a workplace that is fair and inclusive because we want to attract and retain the best people to do the job, we have adopted flexible working across the company and welcome this conversation (https://qbeeurope.com/careers/flex-qbe/).

With more than more than 13,000 people working across 27 countries, we’re big enough to make a real impact, but small enough to provide a friendly workplace, where people are down-to-earth, passionate, and kind.

To find out more about why you should work for QBE, visit our careers website.

At My Best - QBE Benefits 

 You are more than your work – and QBE is more than a workplace, which is why we provide you with the benefits, support and flexibility to help you concentrate on living your best life personally and professionally. As well as the benefits below we also offer an extensive choice of other options to suit you!

30 days holiday a year with the option to buy up to 2 additional days.

Flexible working - balancing work and life is important so our flexible working opportunities are open to all, this can include part-time, job share and compressed hours.

Pension – you are automatically enrolled into the QBE pension plan, which entitles you to receive employer contributions of 10% of your basic salary.

Private medical insurance – we fund fully comprehensive private medical cover for you and all the family.

Family friendly policies – we offer 26 weeks leave at full pay regardless of gender identity, sexual orientation or how you become a parent.

Short term remote work abroad - you can request up to 20 days per year to work remotely from certain locations abroad.

Sustainable investing - we believe sustainable integration is important for long term financial, environmental, and social outcomes. Our pension strategy supports our net-zero goal to achieve year-on-year reductions in carbon footprint, by investing more in green businesses than the broader market, so your savings are looking after the planet's future, as well as your own.
Cycle-to-Work – benefit from regular exercise whilst making your commute greener and cheaper, select and bike and/or accessories up to the value of £5,000.

To find out more visit our Reward Page

QBE Awards 

Some of the award’s QBE are proud to have won, been a finalist for, and shortlisted for include;

AXCO Global Insurance Awards 2024 Winner: Network Management of the Year

Insurance Business UK 5-Star Cyber Awards 2024: QBE rated as a 5-Star Cyber Insurer

UK IT Industry Awards 2023 Winner: Green Technology Innovation of the Year

Working Dads Employer Awards 2023 Winner: Parental Policies Award

Insurance Post British Insurance Awards 2023: QBE rated as a 5-Star Employer

You can view all our awards here

Inclusion of Diversity

We are striving to create a workplace culture where all our people feel included, and we are committed to building a diverse workforce that is reflective of the communities we operate in. We are proud to have partnerships with organisations such as Stonewall and Working Families, and our commitment to the Women in Finance Charter, the UN Women’s Empowerment Principles and Race at Work charter helps keep us accountable and transparent. For more information on our strategy targets please take a look at our Careers Page

Accessibility 

Here at QBE, we are promoting an accessible workplace for all, which includes supporting candidates to perform at their best during their recruitment process. If you require any accommodations, please make your Talent Acquisition contact aware.

ESG & Sustainability

At QBE, we believe that integrating sustainability into our business helps us deliver on our purpose of enabling a more resilient future. Our three key focus areas include fostering an orderly and inclusive transition to a net-zero economy, enabling a sustainable and resilient workforce, and partnering for growth through innovative, sustainable, and impactful solutions. For further information regarding QBE’s sustainability targets, including our net-zero pledges and inclusion of diversity targets, and our award-winning impact investment initiative ‘Premiums4Good’, please visit our Sustainability homepage and read our latest Sustainability Report

What next? If you have a passion to contribute to QBE’s vision of enabling a more resilient future for our customers and the community, we encourage you to apply! Simply click the “apply” button to submit your CV and other relevant documents, and a member of our friendly Talent Acquisition team will be in contact to discuss your interest further if you meet the requirements of the role.

 We believe this is our moment – what if it was yours too?

APPLY NOW and let’s make it happen! 

Flex@QBE

QBE is a specialist business insurer and reinsurer.

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.