AP & AR Specialist

We’re Elvie – a pioneer in the FemTech industry, developing cutting-edge smart technology to transform previously overlooked categories like breast pumping and pelvic floor health. Our mission is to empower women through radical, female-first innovation, breaking taboos and challenging stigma along the way.

Elvie recently joined forces with Willow, a fellow leader in FemTech and maternal health based in the U.S. This powerful combination brings together two iconic brands, combining a market-leading product portfolio with teams of world-class engineers, designers, and commercial experts. Together, we're set to shape the future of maternal health on a global scale.

As we embark on this exciting new transitional chapter, this role will play a pivotal part in helping to define and deliver our vision across international markets.

Did you know?

In some regions our amazing products are considered to be medical devices. This means we maintain our Medical Device quality management system in compliance with ISO 13485:2016, to support the development of our groundbreaking products

About the role:

Okay, we’ve waffled long enough. Let’s get to the good bit. You.

As our AP & AR Specialist you will sit within our Global Finance Team, taking complete ownership of key activity across both AP (70%) & AR (30%) for our two entities both in the UK and the US. You will be reporting in to the Finance Operations & Transformation Manager.

This is a key role within our Finance Team, where you will have exposure to the whole business. Your key responsibilities will be to own processes across these key Transactional areas of Finance, ensuring our Ledgers are accurate and we have information timely.

Some other key highlights within your role will include ongoing development of our new P2P System for Invoice processing as well as Travel & Expenses for the business. You will also lead on Process Improvements within the AP & AR functions to ensure we are working as efficiently as we can within our new streamlined teams.

Location: Remote working but with the opportunity to work in a London co-working space on occasions

Employment type: Permanent (please note, you must have the right to work in the UK)

Closing Date: Friday 1st May

What you’ll be doing at Elvie:

• Processing of Vendor Invoices within our P2P system (Tipalti).
• Ensuring accurate matching of PO and Prepayment Invoices.
• Processing Staff Expenses for Reimbursement.
• Reviewing and processing Company Credit Card transactions.
• Manage approval matrix across both entities ensuring correct spend approvals are in place.
• Posting and reconciling Customer remittances and chasing up on overdue receivables.
• Raising and monitoring Credit Memos.
• Ownership of key Aged Debt reporting to the business, both weekly and monthly.
• Managing credit limits across Customer portfolio to ensure risk to business is minimised.
• Customer & Supplier account reconciliations.
• Liaise closely with our Sales and Trading teams on Returns, Shortages etc.
• Responding to queries from both Customers and Vendors relating to Invoices, Payments etc.
• Supporting with Bank Reconciliations and Balance Sheet Reconciliations as required at Month End.
• Assisting with Month End Reporting across Financial Control areas, Travel & Opex Spend etc.
• Working with the Finance Operations & Transformation Manager to implement new Process Improvement initiatives across AP & AR.
• Active participant in Year End audits to support the business.

What we are looking for:

• Solid experience within a similar role, preferably in a multi-currency and multi-entity environment.
• A self-starter with a “can-do” attitude, who is able to work in a fast-paced role, managing multiple tasks and deadlines.
• High level of accuracy and attention to detail, working with lots of important financial data.
• Strong Excel skills inc. vlookups, pivots etc.
• Proactive attitude in resolving issues and seeking new and more efficient ways of working.
• Confident in ability to communicate across the organisation at various levels.
• Knowledge of all/any of the following systems would be advantageous: NetSuite, Tiplati and HSBCNet
• Confident on delivering training to the business on Finance Systems to support day to day BAU activity.

The benefits you’ll get:

We're on an exceptional journey. And we can offer you a genuinely purpose-led career with a culture built on trust, autonomy, and flexibility. In addition, we'll give you:

• 9-day fortnight working pattern - for our full time employees we work 9 days every fortnight with every other Friday as a non-working day for you to spend as you wish.
• Lots of flexibility: whether it’s working from home, doing the school run, or life admin. We believe trust and flexibility allows everyone to show up as their best selves.
• 25 days’ annual leave, plus bank holidays.
• Life leave days; getting married, moving house, menopause or just things that you can’t put a label on that matter to you.
• 5=10 leave: 10 days’ additional leave on your 5th and 10th years of service.
• Generous parental leave policies; maternity & adoption (16 weeks at full pay, then 8 weeks paid at 75% followed by 15 weeks at SMP rate), paternity/partner (6 weeks at full pay to take at any point during the first year of your child’s life), shared parental leave.
• Healthcare plans, life insurance, and an employee assistance program
• A tax-efficient group pension scheme.
• Group income protection; protect your salary if you get sick.
• Generous employee and friends & family discounts on Elvie products.
• Wellbeing support from YuLife and access to SmartHealth app with unlimited GP appointments for you and your family.

What you can expect after you’ve applied:

A member of our team will reach out to you after they have reviewed your application. You must ensure your application is completed correctly.

We do often receive a large number of applications for our roles, please don’t let visibility of this deter you from applying. We review and aim to respond to every application.

We would like to get to know you through your background, attitude, experience and understand your motivation to work with us. Our interview process varies depending on the position.

This is an exciting time to join Elvie. You’ll have a voice, make an impact, and have the opportunity to mould your role. So be ready to learn, have fun, and be inspired by our passionate, talented team - having a sense of humour helps too 😉

Belonging at Elvie

At Elvie, we value building broad, diverse and inclusive teams - because we believe everyone being able to show up authentically at work is key to our success. We encourage people from all backgrounds to apply and we don't discriminate based on race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, marital status, disability or age.

If you would like more information about the role (including salary) or need any support with your application please feel free to get in touch by email [email protected].